Senior Administrator
Washington, DC
Category: Administrative
Reference ID: 10078515
Shortcut: http://addisongroup.gosnaphop.com/ywFIiN
Job Title: Senior Administrator
Industry: Professional Services / Consulting
Location (city, state): Washington, DC
Assignment Type: Direct Hire
Pay: $83,000 - $90,000 (depending on experience)
Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM ET; 40 hours per week. This role is eligible for overtime. New hires are expected to work onsite three days per week during their first year, with the onsite requirement reducing to two days per week after the first year.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Our client is a global professional services firm specializing in economic consulting, providing insights and solutions on complex business, financial, and regulatory matters. Their team works with leading organizations, legal professionals, and institutions worldwide, partnering with experts across multiple industries to deliver high-quality analysis and strategic guidance.
Job Description:
Addison Group is seeking a Senior Administrator on behalf of our client. This position provides high-level administrative support to senior leadership while assisting with project coordination, business operations, and practice group activities. The ideal candidate will have strong executive support experience, excellent organizational skills, and the ability to manage competing priorities in a fast-paced professional services environment.
This role will support multiple senior executives by coordinating daily administrative needs, managing schedules, assisting with client and project-related activities, and partnering with internal teams to ensure operational goals are met.
Key Responsibilities:
- Provide comprehensive administrative support to senior executives, ensuring their business and operational responsibilities are effectively managed.
- Serve as a primary liaison between leadership and internal departments to coordinate requests, processes, and follow-up items.
- Manage complex domestic and international travel arrangements, including scheduling logistics for meetings and business development activities.
- Support calendar management by prioritizing appointments, coordinating meetings, and helping maximize executive productivity.
- Prepare meeting materials, including agendas, presentations, and supporting documentation; track and distribute follow-up actions as needed.
- Assist with business development efforts by coordinating outreach activities, external meetings, and speaking engagements.
- Maintain and update executive biographies, resumes, and professional materials.
- Prepare expense reports and assist with expense review and approval processes.
- Support project administration activities, including engagement documentation, internal forms, proposals, and project tracking.
- Assist with monthly billing processes, project budgets, and financial reporting requirements.
- Review client agreements and billing requirements, including invoice adjustments, holds, and write-off processes.
- Provide budget updates and financial tracking support for assigned projects.
- Collaborate with teams including Accounting, Legal, Marketing, and other departments to ensure deadlines and business needs are met.
- Assist with event coordination and office initiatives as needed.
- Provide backup administrative, reception, and facilities support to ensure smooth office operations.
Qualifications:
- Minimum of three years of senior-level administrative or executive support experience, preferably within professional services, consulting, or a law firm environment.
- Experience supporting multiple executives or senior leaders is required.
- Strong project coordination or project management experience preferred.
- Must have prior billing experience, including familiarity with invoicing processes, project budgets, and billing requirements.
- Advanced proficiency with Microsoft Word, PowerPoint, and Outlook; strong working knowledge of Microsoft Excel required.
- Experience with Aderant or similar billing software preferred.
- Excellent organizational skills with the ability to manage multiple priorities and deadlines.
- Strong communication skills with the ability to collaborate effectively with individuals at all levels.
- Ability to adapt support style based on executive preferences and business needs.
- Bachelor’s degree preferred; equivalent professional experience will be considered.
Additional Details:
- Eligible for salary increases and annual performance bonuses after the first year of employment.
- Merit increases and bonus opportunities typically range from 7%–10.5% based on individual performance.
- Bonuses are typically paid in December.
- New hire onboarding occurs on a standardized schedule, with start dates available every two weeks.
- Interview process includes recruiter screening, Microsoft Office skills assessment, leadership interviews via Zoom, and a final onsite meeting with supported executives.
Perks:
- Opportunity to support senior leadership within a globally recognized professional services organization.
- Collaborative and team-oriented work environment.
- Exposure to executive operations, project coordination, and business development initiatives.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Financial Services Pay: $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established ...
Recommended
-
Executive Coordinator
San Antonio, TX
Job Title: Executive Coordinator Location: San Antonio, TX Industry: Financial Services Pay: $70,000-$75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-es...
Recommended
-
Executive Assistant
San Francisco, CA
Job Title: Executive Assistant / Senior Administrator Location (city, state): San Francisco, CA (Hybrid) Industry: Professional Services / Consulting Pay: $91,000 – $99,000 base Benefits: This position is eligible for medical, dental, vision, and 401(k...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Executive Associate and Project Lead
Anywhere
Job Title: Executive Associate and Project Lead Industry: Nonprofit / Philanthropy Location: Remote (EST or CST preferred) Assignment Type: Direct Hire Pay: $85,000 to $120,000 commensurate with experience Work Schedule: Monday through Friday, 9am to 5...
Recommended
-
Administrative Coordinator
Chicago Metro Area, Illinois
Job Title: Administrative Coordinator Location: Chicago, IL Industry: Real Estate Investment Compensation: $65,000 - $80,000 annually, plus potential bonus Work Schedule: Monday- Friday 100% in office Benefits: This position is eligible for medical, de...
Recommended
-
Executive Assistant
Washington, DC
Job Title: Executive Assistant Industry: Trade Association / Nonprofit Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $104,000 - $116,000 / year Work Schedule: Hybrid — in-office Tuesday through Thursday Benefits: This positio...
Recommended
-
Assistant Property Manager
Plano, TX
Job Title: Assistant Property Manager Location: Plano, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Direct Hire Compensation: $65000 – $75000 / Year Industry: Commercial Real Estate / Property Management Benefits: This...
Recommended
-
Bilingual Administrative Assistant
Long Island City, NY
Job Title: Executive/Administrative Assistant Industry: Facilities Services Location (City, State): Long Island City, NY Assignment Type: Direct Hire Pay: $60,000-$65,000 annually Work Schedule: Full-time | Monday-Friday | 8:00 AM-5:00 PM | Hybrid (3 d...
Recommended
-
Administrative Assistant
Austin, TX
Job Title: Administrative Assistant Industry: Engineering / Construction Services Location: Austin, TX (78735) Assignment Type: Direct Hire Pay: $50,000–$65,000 annually Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM | Fully Onsite Benefits: Eligible...
Recommended
-
Operations Coordinator
Vienna, VA
Job Title: Operations Coordinator Industry: Technology | AI & Infrastructure Location (city, state): Vienna, VA Assignment Type: Contract-to-Hire Pay: $35 $38 / hour Work Schedule: Monday-Friday | 9:00 AM-5:00 PM | 100% Onsite Benefits: This position i...
Recommended
-
Project Manager
Orange County - Central, California
Job Title: Project Manager Location: Newport Beach, CA Industry: Commercial Services / Professional Services Pay: $80000 - $110000 / Year plus bonus eligibility Benefits: Medical, Dental, Vision, 401k About Our Client: Addison Group is partnering with ...
Recommended
-
Executive Assistant
Denver, CO
Job Title: Executive Assistant Location: Downtown Denver, CO Industry: Financial Services Pay: $75,000-$85,000 + annual bonus Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is a well-established ...
Recommended
-
Legal Executive Assistant
New York City Metro Area, New York
Job Title: Legal Executive Assistant Industry: Legal Services Location (City, State): New York, NY Assignment Type: Direct Hire Pay: $85,000-$120,000 annually Work Schedule: Full-time | Monday-Thursday Onsite | Friday Remote | 9:30 AM-5:30 PM Benefits:...
Recommended
-
Executive Assistant
Houston Metro Area, Texas
Position: Executive & Personal Assistant Location: Houston, TX Employment Type: Direct Hire Industry: Luxury Retail Pay: $95,000.00-$110,000.00 DOE Schedule: M-F - availability after hours and weekends Benefits: This position is eligible for medical, d...
Recommended
-
Executive Assistant
Fort Worth, TX
Job Title: Executive Assistant Industry: Professional Services / Accounting Location (City, State): Fort Worth, TX Assignment Type: Contract-to-Hire (90 Days) Pay: $36.00–$43.00/hour during the contract period, with an increase upon permanent hire Work...
Recommended
-
Office Manager
District of Columbia
Job Title: Office Manager Industry: Professional Services / Consulting Firm Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | Approximately 5-6 months Pay: $30- $34 / hour commensurate with experience Work Schedule: Monday – F...
Recommended
-
Senior Account Executive
Arlington, VA
Job Title: Senior Account Executive Industry: Professional Services Location (city, state): Arlington, VA Assignment Type: Direct Hire Pay: $90,000 – $95,000 base salary (depending on experience) plus quarterly performance bonus Work Schedule: Hybrid s...
Recommended
-
Warehouse Team Lead
Englewood, CO
Job Title: Warehouse Team Lead Location: Denver, CO (80112) Industry: Manufacturing Pay: $24 - $30 per hour Benefits: This role is eligible for Medical, Dental, Vision, 401K About Our Client: Addison Group is hiring a Warehouse Team Lead on behalf of o...
Recommended
-
Administrative Assistant
Dallas, TX
Job Title: Administrative Assistant Location: Dallas, TX Schedule: Monday–Friday | 8:00–4:00 or 8:30–4:30 (flexibility for occasional after-hours events required) Employment Type: Contract-to-Hire Pay Rate: $36.00–$43.00 per hour Industry: Education Be...
Recommended
-
HR Coordinator - Part Time
Chicago, IL
Job Title: HR Coordinator - Part Time Location: Chicago, IL Industry: Corporate Services Compensation: $22.00 – $26.50 per hour Work Schedule 3 Days On-Site Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: ...
Recommended
-
Tree Care Branch Manager
San Jose, CA
Job Title: Tree Care Branch Manager Industry: Commercial Landscaping / Tree Care Services Location (City, State): San Jose, CA Assignment Type: Direct Hire Pay: $110,000 - $140,000 annually + performance-based bonus Work Schedule: Full-time | Standard ...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (3–5 months) Pay: $25–$30/hour (commensurate with experience) Work Schedule: Full-ti...
Recommended
-
Interim Operations Manager
Chicago, IL
Job Title: Interim Operations Manager Industry: Commercial Real Estate Location: Chicago, IL – River West area Assignment Type: Contract (3–6 Months) Pay: $40–$50/hour Work Schedule: 100% Onsite, 8:00 AM – 5:00 PM Benefits: This position is eligible fo...
Recommended
-
Receptionist
Phoenix, AZ
Job Title: Receptionist / Office Support Assistant Location (city, state): Phoenix, AZ 85016 Compensation: $55,000 - $70,000 annually (depending on experience) Industry: Legal / Professional Services Benefits: This position is eligible for: Medical, de...
Recommended
-
Contract Coordinator
Oklahoma City, OK
Job Title: Contracts Coordinator Location: Oklahoma City, OK Industry: Administration Pay: $24.00 - $26.00 / Per Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with a resp...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–4 months) Pay: $34-38/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Manager of Administrative Operations
New York;, NY
Job Title: Manager of Administrative Operations Location (city, state): New York, NY (Hybrid Schedule) Industry: Professional Services / Legal Services Pay: $170,000 - $200,000 depending on experience Benefits: Dental, health, vision and 401K About Our...
Recommended