Executive Assistant
Chicago, IL
Category: Administrative
Reference ID: 10079380
Shortcut: http://addisongroup.gosnaphop.com/PzrKst
Title: Executive Assistant
Industry: CPG
Location: Chicago, IL – River North
Assignment Type: Contract
Pay: $32 - $38/hour
Work Schedule: Monday-Friday, 8:30 AM - 5:00 PM | 100% On-Site (5 days/week)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a growing food and beverage organization focused on creating high-quality products while building a collaborative and engaging workplace culture. This is an exciting opportunity to join a company experiencing growth and transformation, where this role will have the opportunity to make a meaningful impact.
Job Description:
We are seeking an experienced Executive Assistant to provide high-level support to a leadership team while also helping drive the daily operations and culture of the office. This is a dynamic role that goes beyond traditional administrative support — the ideal candidate will be a proactive problem-solver who enjoys building processes, managing priorities, and serving as a trusted partner to executives.
This position is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is excited about the opportunity to grow alongside an evolving organization.
Key Responsibilities:
- Provide executive-level administrative support to multiple senior leaders, including calendar management, meeting coordination, travel arrangements, and expense reporting.
- Manage complex scheduling across multiple executives, priorities, and time zones.
- Prepare meeting materials, presentations, agendas, and follow-up documentation.
- Support daily office operations, including vendors, supplies, facilities coordination, and workplace organization.
- Assist with company events, team meetings, celebrations, and culture-building initiatives.
- Maintain reports, trackers, and internal documentation using Microsoft Excel, PowerPoint, and other tools.
- Coordinate cross-functional projects and ensure teams stay aligned on deadlines and priorities.
- Identify opportunities to improve processes, create structure, and enhance office efficiency.
- Serve as a reliable point of contact for internal and external stakeholders.
Qualifications:
- 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or similar role.
- Experience supporting multiple executives in a fast-paced environment.
- Prior experience managing complex calendars, scheduling conflicts, and executive priorities.
- Strong background with expense reporting, travel coordination, and administrative operations.
- Experience supporting office management responsibilities, including vendors, supplies, and workplace needs.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, Teams, and SharePoint.
- Strong organizational skills with the ability to manage multiple priorities independently.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- Comfortable working in an evolving environment where processes and responsibilities may continue to grow.
Additional Details:
- This role requires candidates to work fully on-site, Monday-Friday.
- This position will support multiple members of the leadership team and the Chicago office.
- Ideal candidates will be proactive, adaptable, and excited to take ownership of the role.
Perks:
- Opportunity to join a growing organization with strong potential for long-term employment.
- Collaborative and energetic workplace culture.
- Ability to make a meaningful impact by building processes and improving operations.
- Opportunities for expanded responsibilities and professional growth.
- Fun office environment with company perks and product benefits.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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