Executive Assistant
Frederick, MD
Category: Administrative
Reference ID: 10063736
Shortcut: http://addisongroup.gosnaphop.com/kXjjcr
Job Title: Executive Assistant
Industry: Benefits / Nonprofit / Pension Administration
Location (city, state): Rockville, MD
Assignment Type: Contract-to-hire
Pay: $24–$28/hour (based on experience)
Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | Fully In Person
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Our client is a well-established organization within the benefits and retirement services space, supporting a large national workforce. They are known for their structured environment, high standards of professionalism, and commitment to long-term stability and service excellence. Addison Group is partnering with our client to identify a highly capable Executive Assistant to support senior leadership.
Job Description:
The Executive Assistant will provide comprehensive administrative and operational support to a senior executive, working closely with a Senior Executive Assistant to ensure seamless day-to-day function of the Executive Office. This is a fast-paced, high-visibility role requiring discretion, reliability, and strong communication skills.
Key Responsibilities:
- Provide direct administrative support to senior executive leadership, ensuring priorities and daily operations run smoothly
- Manage and triage incoming calls, emails, and correspondence, including maintaining an organized shared inbox
- Coordinate complex calendars, meetings, and executive schedules
- Prepare presentations, documents, and correspondence using Microsoft Office tools, with a strong emphasis on PowerPoint
- Assist with internal and external communications across departments and stakeholders
- Coordinate logistics for meetings, events, and executive engagements, including materials preparation and on-site support
- Support special projects and ad hoc initiatives as assigned
- Facilitate occasional local transportation for executives and visiting stakeholders, as needed
- Partner closely with the Senior Executive Assistant and serve as backup support when required
Qualifications:
- Minimum of 3 years of experience supporting senior-level executives (Executive Assistant experience required; administrative-only backgrounds will not be considered)
- Demonstrated experience coordinating travel, meetings, and events
- High School Diploma required; college degree preferred
- Advanced proficiency in Microsoft Office Suite, including PowerPoint, Word, Excel, Outlook, and OneNote
- Strong written and verbal communication skills
- Ability to manage multiple priorities with professionalism and composure
- Highly organized, detail-oriented, and dependable
- Confident, polished demeanor with a flexible, “no task too small” mindset
- Thrives in a high-pressure, deadline-driven environment
Additional Details:
- Contract-to-hire opportunity with an anticipated salary of approximately $75,000 upon potential conversion
- Target start date in early March
- Full-time position with potential for overtime, pending leadership approval
- Interview process includes an initial virtual interview followed by an in-person meeting with executive leadership
Perks:
- Clear growth path with opportunity to advance
- High exposure to executive leadership and organizational decision-making
- Stable organization with long-term career potential
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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