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Executive Assistant

Houston, TX


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Type: Contract-to-Hire

Category: Administrative

Reference ID: 10062845

Shortcut: http://addisongroup.gosnaphop.com/FDHKDO


Position Title: Administrative Assistant

Location: Houston, TX 

Assignment Type: 3-month contract with potential for contract-to-hire 

Compensation: $75,000 - 90,000 depending on experience

Work Schedule: Monday–Thursday, 8:00 a.m. – 5:00 p.m. and Friday 8:00 am- 3:30

Benefits: This position is eligible for medical, dental, vision, and 401(k). 


POSITION SUMMARY

Serves as a strategic partner to C-suite executives by managing complex schedules, coordinating high-level communications, and driving operational efficiency. Utilizes strong business judgment, advanced technology skills, and a high degree of discretion to support executive decision-making and organizational priorities.


RESPONSIBILITIES

Executive Support & Strategic Partnership

· Manage complex executive calendars, prioritize meetings, and coordinate engagements across multiple time zones.

· Prepare briefing materials for leadership meetings, board discussions, and strategic reviews.

· Serve as a liaison between executives and senior leadership, ensuring alignment on key initiatives and communications.

· Draft, review, and manage executive correspondence, presentations, and reports with professionalism and accuracy.

Travel & Event Management

· Coordinate all aspects of domestic and international travel, including itineraries, accommodations, and logistical planning.

· Plan and execute executive offsites, leadership meetings, and confidential events, including coordination of logistics, catering, and technology needs.

Technology & Process Optimization

· Leverage advanced productivity tools—such as workflow automation, AI scheduling, and virtual collaboration platforms—to streamline administrative processes.

· Maintain digital filing systems and ensure the secure handling of confidential information.

· Identify and implement process improvements to enhance administrative efficiency.

Vendor & Stakeholder Relations

· Negotiate and manage vendor contracts and relationships.

· Collaborate with cross-functional teams—including legal, finance, and HR—on executive matters and sensitive initiatives.

Project & Initiative Management

· Lead or support special projects, including organizational initiatives, executive communications, and high-priority operational tasks.

· Track progress on strategic goals, prepare updates, and ensure timely follow-through on action items.

Confidentiality & Professionalism

· Handle sensitive information with the highest level of discretion and integrity.

· Maintain strict confidentiality in all executive and organizational matters.

· Complete special projects and department assignments as requested.


EDUCATION & QUALIFICATIONS

· Bachelor’s degree required; advanced degree or certification preferred.

· 3–5 years of experience supporting C-suite or senior executives in a fast-paced environment.

· Mastery of Microsoft 365, productivity software, and digital collaboration platforms.

· Strong organizational, communication, and problem-solving skills.

· Proven ability to manage multiple priorities, anticipate needs, and pivot quickly.

· Experience in vendor management, contract coordination, and event planning.

· Ability to work independently and collaboratively within cross-functional teams.


KNOWLEDGE, SKILLS & ABILITIES

  1. Strong interpersonal skills with the ability to communicate effectively across diverse audiences.
  2. Ability to maintain strict confidentiality of sensitive or proprietary information.
  3. Highly self-motivated, professional, and adaptable.
  4. Strong time-management skills with the ability to work with minimal supervision.
  5. Exceptional attention to detail and organizational abilities.
  6. Ability to operate in a fast-paced environment and manage competing priorities.
  7. Clear and effective communication skills, both verbal and written.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.


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