Administrative Assistant
Madison, NJ
Category: Administrative
Reference ID: 10063737
Shortcut: http://addisongroup.gosnaphop.com/vASiMC
Job Title: Administrative Assistant
Industry: Legal Services / Professional Services
Location (city, state): Madison, NJ (with occasional travel to New York City)
Assignment Type: Direct Hire
Pay: $55,000–$60,000 annually, depending on experience
Work Schedule: Full-time, 35 hours per week (Monday–Friday, 9:00 AM–5:00 PM)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a well-established professional services organization to hire an Administrative Assistant. Our client is known for its collaborative culture, commitment to excellence, and high-touch client service environment. This role supports daily administrative operations within a small, close-knit team.
Job Description:
Our client is seeking a reliable and detail-oriented Administrative Assistant to provide direct support to multiple professionals. This position offers variety, visibility, and the opportunity to work closely with leadership in a fast-paced, professional setting.
Key Responsibilities:
- Provide day-to-day administrative support to multiple professionals, managing competing priorities with accuracy and discretion
- Coordinate calendars, meetings, travel arrangements, and internal deadlines
- Prepare, edit, and organize correspondence, documents, and presentation materials
- Serve as a professional point of contact for visitors, clients, and internal staff
- Assist with tracking time entries, expenses, and basic billing support as needed
- Maintain organized filing systems and ensure confidentiality of sensitive information
- Support internal meetings and firm events, including ordering food and coordinating logistics
- Partner with senior leadership on planning and executing internal gatherings, trainings, and celebrations
- Manage conference room scheduling and ensure meeting spaces are prepared and stocked
- Take a thoughtful approach to food ordering, balancing budget considerations, dietary needs, and presentation
Qualifications:
- Bachelor’s degree required
- 2-3+ years of administrative experience, ideally within law firm/legal industry
- Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent written and verbal communication skills
- Professional, service-oriented demeanor with a high level of reliability
- Comfortable taking direction from multiple stakeholders and adapting to different working styles
- Ability to commute to Madison, NJ regularly and travel to NYC occasionally as needed
Additional Details:
- In-office five days per week during training; one remote day available after training period
- Working alongside a robust administrative support team
Perks:
- Complimentary access to a modern, on-site fitness center with locker rooms and showers
- Wellness offerings including potential on-site fitness classes
- Cafeteria located within the building
- Free underground parking
- Hybrid work flexibility after onboarding and training
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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