Administrative Assistant
Chicago, IL
Category: Administrative
Reference ID: 10063669
Shortcut: http://addisongroup.gosnaphop.com/uOq8wT
Job Title: Administrative Assistant
Location: Chicago, IL (River North – hybrid, 3 to 4 days in office)
Industry: Non-Profit
Compensation: $25.00–$28.00 per hour
Work Schedule: Monday–Friday, 8:30 AM–4:45 PM (37.5-hour work week)
Benefits: This position may be eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring for our client, a well-established non-profit organization within the healthcare space. Their mission-driven culture values accuracy, collaboration, and operational excellence.
Job Description:
Our client is seeking an experienced Administrative Assistant to provide high-level administrative and operational support within their IT department, with a focus on applications and data-related teams. This role supports senior leadership and department heads and requires strong organizational skills, discretion, and the ability to manage multiple priorities in a structured, fast-paced environment.
This is a temp-to-hire opportunity.
Key Responsibilities:
- Manage complex calendars, including internal and external meetings, appointments, and occasional travel coordination
- Monitor priorities and deadlines for senior leaders, ensuring timely follow-up and organization
- Prepare and distribute meeting materials, agendas, and presentations
- Attend meetings as needed and draft summaries or notes
- Create and format reports, presentations, charts, and documents using Microsoft Office tools
- Process, reconcile, and submit expense reports
- Coordinate and track invoices, purchase orders, and vendor-related documentation
- Assist with contracts and agreement tracking using internal systems
- Support special projects and departmental initiatives as assigned
- Provide general administrative support to department leadership and teams
Qualifications:
- High school diploma or equivalent with at least 3 years of administrative support experience
- Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and virtual meeting platforms (Teams, Zoom)
- Strong written and verbal communication skills
- Exceptional attention to detail and follow-through
- Ability to manage competing priorities and meet deadlines
- Professional, dependable, and comfortable supporting senior-level leaders
Preferred Qualifications:
- Bachelor’s degree in a related field
- 5+ years of administrative experience, preferably in healthcare or non-profit environments
- Experience supporting meeting planning and coordination
- Familiarity with expense management systems (e.g., Concur or similar platforms)
Perks:
- Mission-driven organization with meaningful impact
- Opportunity to work closely with senior leadership
- Structured work schedule with work-life balance
- Potential for permanent employment
- Well-established, collaborative team environment
| Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. |
-
Executive Assistant
Chicago, IL
Job Title: Executive Assistant to Vice President & Chief Investment Officer Location: Chicago, IL (Hybrid – 2 days onsite) Industry: Financial Services Compensation: $75,000 - $80,000 Work Schedule: 9 AM to 5 PM, 35 hours per week Benefits: This positi...
Recommended
-
Executive Assistant – Contract to hire
Chicago, IL
Job Title: Executive Assistant – Contract to hire Location: Chicago, IL Industry: Financial Services Compensation: $30–$35/hour Work Schedule: Monday–Friday, 8:00am–5:00pm Hybrid schedule: 3–4 days in office Benefits: This position is eligible for medi...
Recommended
-
Executive Assistant (Part-Time)
Chicago, IL
Job Title: Executive Assistant (Part-Time) Location: Chicago, IL Industry: Consumer Product Goods Compensation: $33–$38/hour Work Schedule: Part-time, Monday–Thursday, 4–5 hours per day (approximately 20 hours per week) - 100% onsite Benefits: This pos...
Recommended
-
Executive Assistant
Chicago Metro Area, Illinois
Job Title: Executive Assistant Location: Chicago, IL Industry: Financial Services Compensation: $75,000–$110,000 Work Schedule: Monday–Friday, 8:00 AM–5:00 (100% On-Site) Benefits: This position is eligible for medical, dental, vision, and 401(k). Abou...
Recommended
-
Operations Administrator
Chicago, IL
Job Title: Operations Administrator Location: Chicago, IL Industry: Technology Compensation: $65,000–$70,000 annually Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | 100% onsite Benefits: This position may be eligible for medical, dental, vision, and 4...
Recommended
-
Project Coordinator
Chicago, IL
Job Title: Project Coordinator Location: Remote Industry: Financial Services Compensation: $28–$32 per hour Work Schedule: Monday–Friday, 8:00 AM–5:00 PM (100% Remote) Benefits: This position may be eligible for medical, dental, vision, and 401(k). Abo...
Recommended
-
Learning Designer (Contract)
Chicago, IL
Job Title: Learning Designer (Contract) Location (city, state): Remote (U.S.-based) Industry: Corporate Learning and Development / Hospitality and Operations Pay: $32.00 – $38.00 / hour Benefits: This position is eligible for medical, dental, vision, a...
Recommended
-
Administrative Assistant
Chicago Metro Area, Illinois
Job Title: Administrative Assistant Location: Chicago, IL (Hybrid – Onsite 3–4 days/week) Industry: Professional Services Compensation: $25 – $30 / hour Work Schedule: Monday–Thursday onsite; Fridays remote Benefits: This position is eligible for medic...
Recommended
-
Senior Manager, Applications & Vendor Management
Chicago, IL
Job Title: Senior Manager, Applications & Vendor Management Industry: Financial Services Location (City, State): Hybrid / Onsite – Rosemont, IL Compensation: $70.00 - $80.00 / Hourly Employment Type: This is a contract to hire position Work Schedule: F...
Recommended
-
Mid Market Account Executive
Chicago Metro Area, Illinois
Job Title: Mid-Market Account Executive Location: Chicago, IL - Travel required – approximately 40% (Midwest focus) Industry: Technology Compensation: $90,000 - $105,000 plus variable bonus and uncapped commission Work Schedule: Monday–Friday, 8:00 AM–...
Recommended
-
Bilingual Marketing Specialist (English, Japanese)
Chicago Metro Area, Illinois
Job Title: Bilingual Marketing Specialist (English / Japanese) Location: Chicago, IL Industry: Technology Compensation: $70,000–$100,000 annually (base + variable bonus potential) Work Schedule: 8:00 AM–5:00 PM | 100% onsite Benefits: This position is ...
Recommended
-
Litigation Paralegal
Chicago, IL
Job Title: Litigation Paralegal Location: Chicago, IL (100% Onsite) – Quick walk from Union Station & Ogilvie Industry: Legal Services Compensation: $75,000–$90,000 base salary + discretionary annual bonus Work Schedule: Monday–Friday, 9:00 AM–5:00 PM ...
Recommended
-
Executive Assistant
Reston, VA
Job Title: Executive Assistant Location: Manassas, VA (On-Site) Job Type: Contract-to-Hire Compensation: $38.00 – $40.00 / Hourly | $85,000 – $90,000 / Annually Upon Conversion Benefits: This position is eligible for medical, dental, vision, and 401(k)...
Recommended
-
Internal Communications Administrator
Chicago, IL
Job Title: Internal Communications Administrator Location: Chicago, IL Industry: Financial Services Compensation: $28.00 – $32.00 / Hourly Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM - HYBRID Benefits: This position is eligible for medical, dental,...
Recommended
-
Executive Assistant
Coppell, TX
Job Title: Executive Assistant Location (City, State): Dallas, TX Work Schedule: M- F, 8 – 5 Type of Employment: Contract Compensation: $40.87 - $45 /hour Industry: Professional Services Benefits: This position is eligible for medical, dental, vision, ...
Recommended
-
Operations Coordinator
Washington, DC
Job Title: Operations Coordinator Industry: Nonprofit / Operations & Project Coordination / Administrative Support Location: Washington, DC (Fully Onsite) Assignment Type: 2–4-month contract Pay: $22–$25/hour (commensurate with experience) Work Schedul...
Recommended
-
Academic Transcript Clerk
Chicago, IL
Job Title: Academic Transcript Clerk Location: Chicago, IL Industry: Education / Academic Administration Compensation: $20 - $22/hour Work Schedule: Part-time, 100% on-site (approx. 20–25 hours per week; 2–3 days on-site) Benefits: This position is eli...
Recommended
-
Litigation Paralegal – Personal Injury
Chicago, IL
Job Title: Litigation Paralegal – Personal Injury Location: Chicago, IL (Hybrid – 1 day remote per week) Industry: Legal Compensation: $60,000 – $75,000 annually Work Schedule: 9 AM to 5 PM – Monday through Friday, 4 days onsite, 1 day remote Benefits:...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Director of Accounting
Columbia, MD
Position Title: Corporate Accounting Director Location: Columbia, MD (Hybrid – 3 days in office) Assignment Type: Permanent Hire Compensation: $160,000 - $170,000 annually + 20% bonus Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This pos...
Recommended
-
Tax Manager
Reston, VA
Position Title: Finance Manager – Tax Location: Reston, VA (Hybrid/Remote) *Note, this role is primarily remote, but a candidate must be located in the Washington-DC/Metro area for occasional on-site meetings. Out-of-area candidates will not be conside...
Recommended
-
General Manager
Nashville Metro Area, Tennessee
Job Title: General Manager Location: Nashville, TN (Onsite) Industry: Live Entertainment / Event Production / Professional Services Pay: $80,000–$100,000 annually (flexible for the right candidate) About Our Client: Addison Group is partnering with a w...
Recommended
-
Legal Administrative Assistant
Brooklyn, NY
Job Title: Legal Administrative Assistant Industry: Legal Services (Law Firm) Location (city, state): New York, NY - Onsite Assignment Type: Direct Hire Pay: $70,000–$100,000 annually, based on experience Work Schedule: Full-time, Monday–Friday | Onsit...
Recommended
-
Executive Assistant
Frederick, MD
Job Title: Executive Assistant Industry: Benefits / Nonprofit / Pension Administration Location (city, state): Rockville, MD Assignment Type: Contract-to-hire Pay: $24–$28/hour (based on experience) Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | Fully...
Recommended
-
Controller
Bethesda, MD
Position Title: Controller Location: Bethesda, MD (on-site, 5 days per week) Assignment Type: Permanent Hire Compensation: $160,000 – $180,000 annual salary (flexible up to $200,000 for highly qualified candidates) Work Schedule: Monday – Friday, 9:00 ...
Recommended
-
Senior Finance Manager
Arlington, VA
Position Title: Senior Manager, Financial Planning & Analysis Location: Arlington, VA (Hybrid) Assignment type: Permanent Hire Compensation: $170,000 – $180,000 / year Work Schedule: M–F, 9:00 AM – 5:00 PM Benefits: This position is eligible for Medica...
Recommended
-
Executive Assistant
Washington, DC
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–6 months) Pay: $36-40/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Executive Assistant
Houston, TX
Position Title: Administrative Assistant Location: Houston, TX Assignment Type: 3-month contract with potential for contract-to-hire Compensation: $75,000 - 90,000 depending on experience Work Schedule: Monday–Thursday, 8:00 a.m. – 5:00 p.m. and Friday...
Recommended
-
Administrative Assistant
Lincolnshire, IL
Title: Administrative Assistant Location: Lincolnshire, IL (100% On-Site) Industry: Non-Profit Compensation: $20 – $23 / hr Work Schedule: Monday–Friday | 9:00 AM – 5 PM Benefits: This position is eligible for medical, dental, vision, and 401(k). About...
Recommended