Accreditation Administrator
Chicago, IL
Category: Administrative
Reference ID: 10083719
Shortcut: http://addisongroup.gosnaphop.com/PksbCO
Job Title: Accreditation Administrator
Industry: Nonprofit
Location: Chicago, IL
Assignment Type: Contract (Minimum 3 Months)
Pay: $22–$25 per hour
Work Schedule: Monday – Friday, 37.5 hours per week | Hybrid
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a well-established nonprofit organization within the healthcare industry, dedicated to supporting quality standards and professional education. The organization offers a collaborative, team-oriented work environment where employees play an important role in supporting healthcare programs and initiatives nationwide.
Job Description:
Addison Group is seeking a detail-oriented and organized Accreditation Administrator to support a healthcare-focused nonprofit organization in downtown Chicago. This individual will provide administrative and operational support to committees responsible for reviewing educational programs, including coordinating meetings, preparing documentation, maintaining records, and communicating with internal and external stakeholders.
The ideal candidate will have a strong administrative background, excellent organizational skills, and experience coordinating meetings, managing data, and supporting multiple projects simultaneously. This is an excellent opportunity for someone who thrives in a collaborative environment and enjoys managing detailed processes and deadlines.
Key Responsibilities:
- Coordinate administrative activities related to committee meetings, program reviews, and accreditation processes.
- Prepare meeting agendas, organize supporting documentation, and ensure materials are complete and ready for review.
- Review program records and identify required information to support committee evaluations and decision-making.
- Distribute meeting materials to committee members and track outstanding documentation and follow-up items.
- Maintain accurate committee membership records, program information, and electronic files within internal databases.
- Communicate with committee members regarding meeting preparation, deadlines, documentation requirements, and general inquiries.
- Coordinate meeting logistics, including scheduling, hotel accommodations, meeting spaces, catering, and audiovisual needs.
- Provide administrative and technical coordination for in-person and virtual meetings, including document sharing, breakout sessions, and meeting materials.
- Record committee decisions, update program statuses, and prepare official notification correspondence.
- Review and process administrative requests submitted by participating programs, ensuring required information is complete.
- Respond to inquiries from program representatives regarding procedures, documentation, forms, and reporting requirements.
- Assist committee members with expense reporting procedures and reimbursement-related questions.
- Maintain and update online resources, committee information, and related administrative materials.
- Coordinate additional meetings for subcommittees, special projects, and internal working groups.
- Monitor deadlines, follow up on outstanding requests, and ensure administrative tasks are completed accurately and on schedule.
- Collaborate with internal departments and external partners to support efficient committee operations.
Qualifications:
Required:
- Bachelor's degree in a relevant field.
- At least 3 years of experience supporting residency, fellowship, or institutional programs, or 5 years of administrative experience within a healthcare-related environment.
- Previous experience coordinating calendars, meetings, and administrative projects.
- Strong data entry, recordkeeping, and document management skills.
- Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.
- Familiarity with Adobe Acrobat and web-based administrative systems.
- Excellent written and verbal communication skills.
- Strong attention to detail with the ability to track deadlines and follow up on outstanding tasks.
- Ability to manage multiple assignments and shifting priorities in a deadline-driven environment.
- Dependable, proactive, and comfortable working both independently and collaboratively.
- Strong problem-solving skills and sound judgment when handling administrative responsibilities.
Preferred:
- Previous experience supporting healthcare education, accreditation, or professional committees.
- Familiarity with medical education programs, institutional reporting, or compliance-related administrative processes.
- Experience coordinating complex meetings involving multiple stakeholders.
- Experience maintaining information within specialized databases or program management systems.
Additional Details:
- Temporary contract assignment expected to last at least 3 months, with the possibility of extension depending on business needs.
- 37.5-hour workweek with a typical start time between 8:00 AM and 8:30 AM.
- Seeking someone available to begin as soon as possible.
Perks:
- Hybrid Flexibility: Work remotely 3 days per week.
- Collaborative Environment: Join a supportive team within an established nonprofit organization.
- Meaningful Work: Contribute to administrative processes that support healthcare education and quality standards.
- Professional Experience: Gain exposure to accreditation processes, committee coordination, and healthcare administration.
- Downtown Location: Work in a professional office setting near Chicago's Magnificent Mile.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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