Senior Administrative Assistant
Edmond, OK
Category: Administrative
Reference ID: 10083447
Shortcut: http://addisongroup.gosnaphop.com/RlzzRK
Job Title: Senior Administrative Assistant
Location: Oklahoma City, OK
Industry: Professional Services
Pay: $50000 - $60000 / Year
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Our client is a professional services organization seeking a detail-oriented Senior Administrative Assistant to provide high-level support to leadership and their teams. This individual will play an important role in coordinating daily operations, maintaining client communications, and ensuring deadlines and administrative processes are managed efficiently.
Job Description:
The Senior Administrative Assistant will provide direct support to a senior leader while assisting team members with scheduling, document management, client communications, and daily administrative needs. The ideal candidate is proactive, highly organized, and comfortable managing competing priorities in a fast-paced, client-focused environment. This role requires strong communication skills, discretion, and the ability to anticipate needs while keeping tasks and deadlines on track.
Key Responsibilities:
- Manage calendars, email correspondence, task lists, and daily priorities for assigned leadership team members.
- Coordinate administrative needs across multiple team members, including scheduling meetings, following up on outstanding items, and organizing documentation.
- Serve as a primary contact for client and internal communications, responding to questions and directing requests appropriately.
- Coordinate document delivery, electronic signatures, and follow-up communications to ensure timely completion.
- Review outgoing materials for completeness and accuracy while helping ensure deadlines are consistently met.
- Maintain organized electronic records and monitor workflows using internal tracking and document management systems.
- Assist with meeting preparation, project coordination, and follow-up on outstanding assignments.
- Help facilitate new client onboarding by gathering required paperwork and coordinating information with relevant departments.
- Communicate time-sensitive requests, concerns, and outstanding needs to the appropriate team members.
- Provide administrative assistance with additional projects and activities as needed.
- Handle confidential information with professionalism, sound judgment, and discretion.
Qualifications:
- At least 3 years of administrative or professional office experience; experience in a professional services environment is preferred.
- Strong written and verbal communication skills with a client-service mindset.
- Excellent organizational skills and close attention to detail.
- Ability to manage multiple responsibilities, adjust to changing priorities, and meet deadlines.
- Self-motivated with the ability to work independently and anticipate next steps.
- Professional demeanor and ability to maintain confidentiality when handling sensitive information.
- Comfortable learning new software, systems, and internal procedures.
- Experience with administrative workflow and document management platforms is preferred.
Additional Details:
- This is a client-facing administrative role supporting senior leadership and their broader team.
- The position requires consistent follow-through, timely communication, and proactive task management.
- Candidates should be comfortable working in a deadline-driven environment with multiple ongoing responsibilities.
Perks:
- Opportunity to support leadership within an established professional services organization.
- Collaborative work environment with opportunities to build relationships across teams.
- Exposure to a variety of administrative, client service, and operational responsibilities.
- Medical, dental, vision, and 401(k) benefits eligibility.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Practice Assistant
Nashville
Job Title: Practice Assistant Industry: Legal Services Location (city, state): Nashville, TN 37203 Assignment Type: Direct Hire Pay: $70,000-97,000/year based on experience. Work Schedule: Monday–Friday, Full-Time, On-Site Benefits: This position is el...
Recommended
-
Program Associate
Washington, DC
Program Associate Industry: Nonprofit / Healthcare Association Location (city, state): Washington, DC Assignment Type: 3–6 month contract with potential opportunity to convert to a permanent position based on business needs, budget, and performance. Co...
Recommended
-
Legal Assistant
Harrison, NY
Job Title: Legal Assistant Industry: Legal Location: Westchester County, NY Assignment Type: Direct Hire Pay: $75,000 – $85,000 / Year Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM; 5 days onsite Benefits: This position is eligible for medical, den...
Recommended
-
Personal Assistant
Denver Metro Area, Colorado
Job Title: Personal Assistant Location: Denver, CO Industry: Real Estate Pay: $100,000–$120,000 annually Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring on behalf of our client, a we...
Recommended
-
Support Service Specialist
Austin, TX
Job Title: Support Service Specialist Location: Austin, TX Job Type: Direct Hire Industry: Interior Design Pay: $70,000–$75,000 Work Schedule: Monday-Friday, 8:00AM-5:00PM, Fully Onsite Benefits: This position is eligible for medical, dental, vision, a...
Recommended
-
Executive Assistant
Charlotte-Gastonia-Rock Hill Metro Area, North Carolina
Job Title: Executive Assistant Industry: Manufacturing Location: Kings Mountain, NC Compensation: $75k/yr - $85k/yr Work Arrangement: Fully Onsite, with occasional remote flexibility About the Opportunity: Our client is seeking a highly polished and ex...
Recommended
-
Executive Assistant
Washington, DC
Executive Assistant Industry: Healthcare / Academic Medical Center Location (city, state): Washington, DC Assignment Type: Contract through January 2027 Pay: $30–$35/hour (depending on experience) Work Schedule: 40 hours per week; 100% onsite. The exec...
Recommended
-
Legal Assistant
Denver Metro Area, Colorado
Job Title: Legal Assistant (Corporate) Location: Englewood, CO Industry: Legal – Corporate & Real Estate Pay: $38 – $43 per hour +quarterly bonus potential Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Ad...
Recommended
-
Property Management Coordinator
Reston, VA
Role: Property Management Coordinator Industry: Commercial Real Estate / Property Management Location: Reston, VA Assignment Type: Long-term contract, open-ended, with potential for permanent placement Pay: $27.00 – $29.00 / per hour (depending on expe...
Recommended
-
Customer Service Representative
Tampa Metro Area, Florida
Job Title: Customer Service Representative Industry: Customer Service / Professional Services Location (City, State): Tampa, FL Assignment Type: Full-Time Pay: $50,000 - 60,000 / year Work Schedule: Monday – Friday | 40 hours per week Benefits:This pos...
Recommended
-
Marketing Operations Coordinator
Fort Worth, TX
Job Title: Marketing Operations Coordinator Industry: Professional Services Location (city, state): Fort Worth, TX Assignment Type: Contract-to-Hire, 6 months Pay: $30.00-$33.00 per hour Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM. Hybrid ...
Recommended
-
Senior Executive Assistant to the CEO
New York City Metro Area, New York
Job Title: Senior Executive Assistant to the CEO Location (City, State): New York, New York Industry: Professional Services / Corporate Pay: $180,000- $200,000 / yr (DOE) Benefits: This role is eligible for medical, dental and vision. About Our Client:...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location (city, state): Washington, DC (Onsite) Assignment Type: Contract (~3 months) Pay: $33 - $40 / hour (commensurate with experience) Work Schedule: Monday–...
Recommended
-
Customer Services Professional
Schaumburg, IL
Job Title: Customer Service Professional Industry: Professional Services Location (city, state): Schaumburg, IL (Hybrid) Assignment Type: Contract-to-Hire Pay: $22–$23 per hour Work Schedule: Monday–Friday, 8:00 AM–4:30 PM. Training will take place ons...
Recommended
-
Executive Assistant
Chicago, IL
Job Title: Executive Assistant / Administrative Assistant Industry: Marketing & Advertising Location: Chicago, IL – Fulton Market Assignment Type: Temporary Contract – Approximately 3 Months Pay: $26 – $30 / Hour Work Schedule: Monday–Friday, 8:00 AM–5...
Recommended
-
Executive Assistant (PST)
Washington, DC
Executive Assistant Industry: Nonprofit Location (city, state): Fully Remote Assignment Type: Contract, 3 months with potential to extend Pay: $28–$30/hr (depending on experience) Work Schedule: Monday–Friday, 9am–5pm Pacific Time, 35 hours per week Be...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Contract to Hire Compensation: $25.00 to $29.00 per hour Industry: Professional Services Benefits: Health, Den...
Recommended
-
Legal Admin Assistant
Scottsdale, AZ
Job Title: Legal Admin Assistant Location (city, state): Scottsdale, AZ Compensation: $70,000-$80,000 annually, with some flexibility for highly qualified candidates Industry: Legal / Litigation Benefits: This position is eligible for 401(k) with up to...
Recommended
-
Senior Administrator
Washington, DC
Job Title: Senior Administrator Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $83,000 - $90,000 (depending on experience) Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM ET; 40 hou...
Recommended
-
Administrative Assistant
Peoria, AZ
Job Title: Administrative Assistant Location: Peoria, AZ Compensation: $20.00 - $25.00 / Per hour + Weekly bonus of $400-$750 Industry: Financial Services Benefits: This position is eligible for medical, dental, and vision insurance, with the employer ...
Recommended
-
Administrative Assistant
Waco, TX
Job Title: Administrative Assistant Location (City, State): Waco, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Contract Compensation: $17/hr - $18/hr Industry: Professional Services Benefits: Dental/Vision/Health after...
Recommended
-
Marketing Specialist
District of Columbia
Job Title: Marketing Specialist Industry: Association / Marketing & Communications / Digital Content Location (city, state): Washington, DC (Hybrid – 4 days onsite) Assignment Type: Contract | Approximately 3–5 Months Pay: $27 – $31 / Hour, commensurat...
Recommended
-
Administrative Assistant
Virginia
Job Title: Administrative Assistant Industry: Professional Services / Consulting Location (city, state): Arlington, VA (Onsite) Assignment Type: Contract | 2–4 Months Pay: $20.00–$23.00 per hour, commensurate with experience Work Schedule: Monday–Frida...
Recommended
-
Customer Service Associate
San Antonio, TX
Location: San Antonio, TX Industry: Financial Services Pay: $65,000–$75,000 annually Employment Type: Direct Hire Schedule: Monday-Friday, 8AM-5PM, fully onsite Benefits: This position is eligible for medical, dental, vision, and 401k. About Our Client...
Recommended
-
Operations Coordinator
Los Angeles Metro Area, California
Job Title: Operations Coordinator Location: Santa Fe Springs, CA Industry: Business Operations Pay: $30 – $35 / hour Benefits: This role is eligible for medical, dental, vision and 401k. About Our Client: Addison Group is partnering with our client to ...
Recommended
-
HR Administrative Assistant (Bi-lingual)
Bethesda, MD
Job Title: HR Administrative Assistant Industry: Nonprofit Location (city, state): Bethesda, MD Assignment Type: Contract-to-Hire Pay: $20–$25/hour Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; Full-Time, In-Office Benefits: This position is eligible ...
Recommended
-
Executive Assistant
Anywhere
Executive Assistant Job Title: Executive Assistant Industry: Technology / Mobility Solutions Location (City, State): Remote – United States (Eastern Time Zone hours) Assignment Type: Contract Pay: $35.00–$37.00 per hour Work Schedule: Full-Time | Monda...
Recommended
-
Corporate Paralegal - Real Estate
Chicago, IL
Job Title: Corporate Paralegal – Real Estate Industry: Legal Services Location: Chicago, IL Assignment Type: Direct Hire Pay: $90,000 annually + year-end bonus Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 100% On-Site Benefits: This position is elig...
Recommended
-
Executive Assistant & Workplace Operations Coordinator
New York, NY
Job Title: Executive Assistant & Workplace Operations Coordinator Industry: Nonprofit / Philanthropy Location (city, state): New York, NY Assignment Type: Direct Hire / Permanent Pay: $80,000–$100,000 annually Work Schedule: Monday–Friday, 8am - 5pm; h...
Recommended
-
Senior Paralegal – Personal Injury
Chicago, IL
Job Title: Senior Paralegal – Personal Injury Industry: Law Firm Location: Chicago, IL Assignment Type: Direct Hire Pay: $70,000 – $75,000 / yearly Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 100% On-site Benefits: This position is eligible for med...
Recommended