Freight & Logistics Administrator
Irving, TX
Category: Administrative
Reference ID: 10070133
Shortcut: http://addisongroup.gosnaphop.com/FMp61h
Job Title: Freight & Logistics Administrator
Location (City, State): Dallas, TX
Work Schedule: Onsite with flexibility for occasional hybrid flexibility once per week after training, Monday through Friday, 8:00 AM – 5:00 PM
Type of Employment: Direct Hire
Compensation: $21–$23 per hour
Industry: Wholesale / Distribution
Benefits: This position is eligible for medical, dental, vision, and 401(k) benefits
Job Description:
Addison Group is partnering with our client to hire a Freight & Logistics Administrator. This role supports daily shipping operations, ensures accurate freight processing, and serves as a key point of contact for field teams navigating transportation and logistics challenges. The ideal candidate brings hands-on experience in shipping, strong system knowledge, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Oversee and maintain the company’s Transportation Management System, ensuring data accuracy and system functionality
- Act as a resource for field teams by resolving shipment-related concerns, including carrier performance and routing issues
- Assist with troubleshooting logistics challenges, offering guidance on system usage, freight movement, and billing discrepancies
- Track and manage freight invoices within the system to avoid delays and ensure timely approvals
- Review and submit invoices for payment, including proper coding and allocation for accounting purposes
- Provide training and ongoing support to internal teams on shipping procedures and transportation tools
- Generate and share reports on system activity, freight spend, and performance metrics for leadership
- Handle freight claims, working with internal teams and external partners to ensure proper resolution
- Collaborate with IT and operations teams to ensure shipping documentation, including Bills of Lading, is complete and compliant—especially for regulated or hazardous materials
- Advise on proper documentation and procedures for shipments handled via company-owned vehicles
Qualifications:
- Background in transportation, logistics, or shipping operations required
- Hands-on experience working within a Transportation Management System (TMS)
- Prior experience in a logistics, fleet, or transportation support role
- Strong skills in Microsoft Office applications, particularly Excel and Outlook
- Excellent organizational abilities with a focus on managing deadlines and priorities
- Familiarity with carriers and third-party logistics providers (3PL) is a plus
- Experience with full truckload (FTL), less-than-truckload (LTL), and parcel shipping preferred
- Working knowledge of shipping documentation such as Bills of Lading and freight invoices
- Exposure to freight claims processes is advantageous
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