Executive Assistant
Houston Metro Area, Texas
Category: Administrative
Reference ID: 10063782
Shortcut: http://addisongroup.gosnaphop.com/RMYp8m
Title: Executive Assistant
Location: Houston, TX
Salary: $95,000-$115,000 / year DOE
Benefits: This role is eligible for Medical, 401 (k) and PTO
Position Summary
Our client is seeking a highly organized, proactive Executive Assistant to provide both professional and personal administrative support to the Chairman & CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs while managing multiple priorities. The ideal candidate will serve as a trusted partner responsible for managing the Chairman’s time, coordinating complex logistics, and handling a variety of day-to-day tasks with discretion and efficiency.
Key Responsibilities
- Manage complex and dynamic calendars, including scheduling meetings, calls, and appointments while prioritizing competing demands.
- Coordinate detailed domestic and international travel arrangements including flights, accommodations, ground transportation, and itineraries.
- Prepare and maintain agendas, schedules, and briefing materials for meetings and events.
- Act as a trusted gatekeeper and general deputy of the Chairman’s time, ensuring priorities are managed effectively.
- Handle a variety of administrative and personal tasks as directed by the Chairman & CEO.
- Coordinate logistics for meetings, events, and executive engagements.
- Maintain strict confidentiality when handling sensitive business and personal matters.
- Communicate professionally with internal and external stakeholders on behalf of the Chairman.
- Provide general administrative support including document preparation, correspondence, and organization of files and records.
Minimum Qualifications
- 5+ years of experience supporting senior executives in a similar Executive Assistant or Personal Assistant role.
- Strong proficiency in Microsoft Office, including Outlook calendar management.
- Excellent organizational, time management, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication skills and professional discretion.
- Bachelor’s degree preferred but not required.
Additional Requirements
- Flexibility to work outside of standard business hours as needed.
- Ability to handle both professional and personal support responsibilities with professionalism and confidentiality.
- Highly dependable, proactive, and detail-oriented.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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