Commercial Property Management Coordinator
Maryland
Category: Administrative
Reference ID: 10077039
Shortcut: http://addisongroup.gosnaphop.com/s3Rgoc
Job Title: Property Management Coordinator (Onsite)
Industry: Commercial Real Estate
Location: Chevy Chase, MD
Assignment Type: Contract (~4 Months)
Pay: $27 – $28 / Hour (depending on experience)
Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM (40 hours/week)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
This opportunity is with a well-established, premier commercial real estate organization operating across major U.S. gateway markets. The role is based at a large mixed-use property campus in Chevy Chase, MD, supporting a collaborative and fast-paced property management team.
Job Description:
We are looking for a detail-oriented and client-focused Property Management Coordinator to support the day-to-day operations and tenant relations of a commercial property portfolio. In this onsite role, you will serve as a primary point of contact for tenant services, vendor coordination, and administrative support for the property management team.
Key Responsibilities:
Operations
- Generate purchase orders and service contracts; review and process vendor invoices against contract terms, negotiated rates, and property budgets
- Handle accounts payable functions and ensure timely invoice processing to maintain budget accuracy
- Audit vendor invoices for discrepancies and follow up to resolve billing issues
- Track and report sustainability metrics across the portfolio, including energy usage, water consumption, and waste diversion
- Maintain up-to-date insurance certificates for all on-site contractors
- Oversee the onboarding and setup of new vendors
- Issue accurate tenant work order billing on a bimonthly cycle
- Coordinate scheduling of building maintenance and contracted services
- Support general office operations including phone coverage and administrative tasks
- Assist with budget data gathering and entry for the property management team
Client Relations
- Support tenant relationship management and contribute to a positive day-to-day property experience
- Field and direct incoming calls and emails from tenants and vendors to the appropriate team members
- Assist tenants and vendors with maintenance scheduling, building procedures, and general property information
- Escalate recurring or unusual tenant concerns to the Property Manager
- Deliver high-quality customer service and actively support tenant retention efforts
- Coordinate tenant communications and event notifications for recurring and special building events
General & Administrative
- Maintain and update tenant contact lists and property information resources
- Produce, revise, and distribute a variety of documents, spreadsheets, and informational materials for the team
- Organize and manage both physical and digital filing systems for property records, invoices, vendor files, and work orders
- Draft and process correspondence on behalf of the property management staff
- Support contract documentation in alignment with internal controls and procedures
- Take on additional projects and responsibilities as needed
Qualifications:
- 2–3 years of customer service experience in a mid-to-high-end retail, hospitality, or professional setting
- Minimum 2 years of administrative experience in an onsite office environment
- Commercial property management experience strongly preferred
- Strong written and verbal communication skills
- Proven ability to problem-solve and prioritize with minimal supervision
- Intermediate proficiency in Microsoft Excel; comfortable with the full MS Office suite
- Highly organized with the ability to manage competing priorities and deadlines
- Collaborative team player with a professional, proactive approach
- Bachelor's degree preferred
Perks:
- Supportive, open-door management style
- Collaborative and tenured on-site team
- Dynamic, high-activity property environment
- Eligibility for benefits after 60 days
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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