Event Coordinator
Chicago, IL
Category: Administrative
Reference ID: 10076719
Shortcut: http://addisongroup.gosnaphop.com/HU9ND2
Job Title: Event Coordinator
Location: Hybrid – Downtown Chicago (Tuesday, Wednesday, Thursday in-office; Monday and Friday remote)
Industry: Association Management
Compensation: $56,000 – $60,000 annually, plus eligibility for an annual discretionary bonus
Work Schedule: Full-time, 40 hours per week; flexible start times between 8:00 AM–4:00 PM or 9:00 AM–5:00 PM
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a well-established membership organization seeking Event Coordinators to join its growing team. This organization supports a large professional network across North America and is committed to delivering exceptional member experiences through educational programming, networking opportunities, and community engagement.
This is an excellent opportunity for a highly organized, relationship-driven professional who thrives in a collaborative environment and enjoys managing events from concept through execution.
Job Description:
The Operations Coordinator serves as the primary liaison for assigned regional communities and supports volunteer leaders to ensure the successful delivery of in-person events across North America.
This role blends event planning, stakeholder engagement, project coordination, and data analysis to create exceptional member experiences. The ideal candidate is highly organized, service-oriented, and comfortable managing multiple priorities while collaborating across teams.
Key Responsibilities:
- Coordinate and execute approximately 30 in-person events annually, ensuring seamless delivery and alignment with organizational objectives.
- Partner with volunteer leaders and internal teams to develop engaging educational programs and event agendas.
- Collaborate with marketing teams to increase participation through targeted outreach strategies and creative engagement initiatives.
- Serve as the primary point of contact for volunteers, speakers, sponsors, and other external stakeholders.
- Build and maintain strong relationships with volunteer leaders to support engagement, retention, and recruitment efforts.
- Oversee event logistics, including registration management, communications, timelines, vendor coordination, and onsite support.
- Track and report on key performance indicators, including attendance, satisfaction scores, sponsor engagement, and budget performance.
- Analyze event data and participant feedback to identify opportunities for continuous improvement.
- Collaborate with internal teams to establish and maintain best practices for event operations and stakeholder engagement.
- Recommend and implement process improvements to enhance efficiency, consistency, and scalability.
Qualifications:
- 2–3 years of experience in event planning, project coordination, association management, customer success, or a related field.
- Experience supporting in-person events, including logistics, marketing, and program development.
- Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
- Customer-first mindset with exceptional relationship-building abilities.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite.
- Experience with event management and project management platforms such as Cvent, Monday.com, and HubSpot preferred.
- Ability to work independently while collaborating effectively across teams.
Additional Details:
- Business casual office environment.
- Travel required up to 10 times per year, including occasional evenings and weekends. Most travel is 2–3 days in duration and occurs during the workweek.
- This role offers exposure to cross-functional teams and opportunities for professional growth within a supportive, high-performing environment.
Perks:
- Hybrid work schedule with two remote days each week
- Collaborative, team-oriented culture with strong leadership support
- Opportunity to help shape meaningful member experiences and build a professional network across North America
| Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. |
-
Director of Events and Management Education
Beltsville, MD
Job Title: Director of Events and Management Education Industry: Construction/Manufacturing Trade Association Location (City, State): Beltsville, MD (Hybrid - Remote on Friday's) Assignment Type: Direct Hire Pay: $100,000 – $110,000 annually (depending...
Recommended
-
Meeting & Events Coordinator
Dallas, TX
Job Title: Meeting & Events Coordinator Location (City, State): Dallas, TX Work Schedule: M – F, 8 am – 5 pm Type of Employment: Contract Compensation: $25 - $28 / hour Industry: Professional Services Benefits: This role is eligible for medical, dental...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Events Coordinator
District of Columbia
Job Title: Event Coordinator Industry: Nonprofit Association Location (city, state): Washington, DC (Hybrid) Assignment Type: Contract (4-6 months) Pay: $21-24/hour depending on experience Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: Thi...
Recommended
-
Office Coordinator - Bilingual
Chicago, IL
Job Title: Office Coordinator - Bilingual Location: Chicago, IL – Near Midway Industry: Manufacturing Compensation: $45,000–$60,000 annually Work Schedule: 100% onsite | Monday–Thursday: 9-hour workdays | Friday: 4-hour workday Benefits: This position ...
Recommended
-
Administrative Coordinator
Chicago Metro Area, Illinois
Job Title: Administrative Coordinator Location: Chicago, IL Industry: Real Estate Investment Compensation: $65,000 - $80,000 annually, plus potential bonus Work Schedule: Monday- Friday 100% in office Benefits: This position is eligible for medical, de...
Recommended
-
Part-Time Office Services & Administrative Coordinator
Tulsa, OK
Job Title: Part-Time Office Services & Administrative Coordinator Location: Tulsa, OK Compensation: $18.00 - $20.00 / Per Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Schedule: This is a part-time position working: ...
Recommended
-
Program Coordinator
District of Columbia
Job Title: Program Coordinator Industry: Non-Profit / Trade Association Location: Washington, DC (Hybrid) Pay: $20-23/hour (based on experience) Type: Contract (3-5 months) Hours: Monday - Friday | 37.5 hours/week Benefits: Eligible for Dental, Vision,...
Recommended
-
IT Project Manager
Texas
Role: IT Project Manager Location: Houston, Dallas or Waco, TX Pay Range: $90000- $110000 / year Benefits: This position is eligible for medical, dental, vision and 401(k). About the Role We're seeking a highly motivated professional to support operati...
Recommended
-
Partner Marketing Coordinator
Washington, DC
Job Title: Partner Marketing Coordinator Industry: Travel and Tourism / Marketing Location (city, state): Washington, DC (Remote, local to the DMV area) Assignment Type: Contract, six months Pay: $26 to $29 per hour (depending on experience) Work Sched...
Recommended
-
Marketing Operations Coordinator
Vienna, VA
Job Title: Marketing Operations Coordinator Industry: Nonprofit / Marketing Operations Location: Vienna, VA Assignment Type: Contract | Approximately 4-month assignment Pay: $28.00 - $30.00 / hour Work Schedule: Hybrid Schedule In Office: Tuesday, Wedn...
Recommended
-
Controls Project Manager
Houston, TX
Title: Controls Project Manager (Building Automation Systems) Location: Houston, TX Salary: $110-130k No sponsorship available Benefits: Health, dental, and vision insurance, Retirement plan options, Ongoing training and professional development opport...
Recommended
-
Administrative Assistant
Dallas, TX
Job Title: Administrative Assistant Location: Dallas, TX Schedule: Monday–Friday | 8:00–4:00 or 8:30–4:30 (flexibility for occasional after-hours events required) Employment Type: Contract-to-Hire Pay Rate: $36.00–$43.00 per hour Industry: Education Be...
Recommended
-
Inside Sales Manager
Rockwall, TX
Job Title: Inside Sales Manager Location (City, State): Rockwall, TX Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM Type of Employment: Direct Hire Compensation: $100,000 – $120,000 annually, plus bonus opportunity Industry: Manufacturing Benefits: ...
Recommended
-
Event Support Associate (6 Openings)
New York City Metro Area, New York
Job Title: Event Support Associate (6 Openings) Industry: Operations / Event Support Location (City, State): Bronx, NY Assignment Type: Contract – 1 Day (Event-Based) Pay: $18-20/hour Work Schedule: 3:30pm – 8:00pm (may conclude earlier if setup is com...
Recommended
-
Senior BIM Coordinator
Arizona
Job Title: Remote Senior BIM Coordinator Location: Remote (Candidates must live within 60 miles of the hub) Compensation: $35 – $40 / Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Additional benefits may include ESOP...
Recommended
-
Facilities Specialist
District of Columbia
Job Title: Facilities Specialist Industry: Facilities Management / Business Services Location: Washington, DC Assignment Type: Long-term, open-ended contract Pay: $24–$28/hour (commensurate with experience) Work Schedule: Monday–Friday | 8:00 AM – 5:00...
Recommended
-
Recruiting Coordinator (Contract)
Dallas Metro Area, Texas
Job Title: Recruiting Coordinator (Contract) Location: Dallas, TX Schedule: Monday–Friday, 8:00 AM – 5:00 PM Work Environment: 100% onsite Employment Type: Contract (1-2 months, with potential to extend) Compensation: $20.00 – $25.00 / hour Industry: P...
Recommended
-
Executive Assistant, Office Manager
Katy, TX
Position Title: Executive Assistant/ Office Manager Location: Katy, TX Assignment Type: Direct Hire Compensation: $70,000-80,000 Work Schedule: Monday–Friday, 8-5 Benefits: This position is eligible for medical, dental, vision, and 401(k). Executive As...
Recommended
-
Social Media Specialist
Washington, DC
Job Title: Social Media Specialist Industry: Nonprofit / Advocacy / Communications Location: Washington, DC Pay: $25-$28/hour (depending on experience) Assignment Type: Contract with potential for extension Work Schedule: Monday–Friday, 9:00 AM–5:30 PM...
Recommended
-
Marketing Coordinator
District of Columbia
Job Title: Marketing Coordinator Industry: Thinktank / Research Nonprofit Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | 3–5 months Pay: $21 – $23/hour depending on experience Work Schedule: Monday – Friday, 9:00 AM – 5:00 ...
Recommended
-
Preconstruction Manager - Englewood, CO
Englewood, CO
Senior Preconstruction Manager – Electrical Construction Location: Denver Metro Area, CO | Onsite | Full-Time Are you a seasoned electrical preconstruction professional ready to drive business growth and lead a talented team? Join a well-established an...
Recommended
-
Legal Secretary
Reston, VA
Job Title: Legal Secretary Industry: Law Firm / Corporate Legal Services Location: Reston, VA Assignment Type: Direct Hire Pay (Pay on a tiered system based on tenure, experience, and alignment): $38.50 - $47.00/hour ($80,080.00 - $97,760.00 annually) ...
Recommended
-
Talent Acquisition Coordinator
Fort Worth, TX
Job Title: Talent Acquisition Coordinator Location (City, State): Fort Worth, TX Work Schedule: M -F, 7 am – 4 pm Type of Employment: Contract (6 months) Compensation: $25 - $27 / hour Industry: Energy Benefits: This role is eligible for medical, denta...
Recommended
-
Office Administrator
Tempe, AZ
Job Title: Office Administrator Location (city, state): Phoenix, AZ Compensation: $20.00 – $25.00 /Per Hour (Contract-to-Hire) Benefits: This position is eligible for medical, dental, vision, and 401(k). Industry: Construction Work Schedule: Monday–Fri...
Recommended
-
Administrative Assistant – Events & Webinars
Washington, DC
Job Title: Administrative Assistant (FY26 Initiative) Industry: Nonprofit / Policy & Advocacy Support Location (city, state): Washington, DC (Hybrid) Assignment Type: Contract (through end of December) Pay: $24 – $26 / hr (depending on experience) Work...
Recommended
-
Human Resources Coordinator
Denver Metro Area, Colorado
Job Title: Human Resources Coordinator Location: Denver, CO (80202) Industry: Human Resources Pay: $25 - $30 per hour Benefits: Medical, dental, vision, and 401(k) Contract with potential for extension or conversion About Our Client Addison Group is pa...
Recommended
-
HR Administrative Coordinator
Herndon, VA
Job Title: Temporary HR Administrative Coordinator Industry: Nonprofit / Higher Education Services Location: Herndon, VA Assignment Type: Contract | 6 Months Pay: $21.16 - $26.44 / Hour Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM ET (1-hour unpaid...
Recommended
-
Estimator
Phoenix, AZ
Job Title: Estimator Location: Phoenix, AZ Compensation: $65000 – $81000 / Year (flexibility up to $90,000 for highly experienced candidates) Industry: Commercial Construction Benefits: This position is eligible for: Employee Stock Ownership Plan (ESOP...
Recommended
-
Associate Project Manager (Remote)
San Francisco Metro Area, California
Job Title: Associate Project Manager (Contract) Location (city, state): Remote (United States) Industry: Events, Nonprofit, Mission-Driven Organizations Pay: $35–$45/hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Abou...
Recommended