Administrative Coordinator
Chicago Metro Area, Illinois
Category: Administrative
Reference ID: 10076255
Shortcut: http://addisongroup.gosnaphop.com/9lT9to
Job Title: Administrative Coordinator
Location: Chicago, IL
Industry: Real Estate Investment
Compensation: $65,000 - $80,000 annually, plus potential bonus
Work Schedule: Monday- Friday 100% in office
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with our client, a well-established real estate investment and operating firm, to identify an Administrative Coordinator. This organization offers a collaborative culture, strong employee benefits, growth opportunities, and the chance to work closely with executive leadership in a dynamic and fast-paced environment.
Job Description:
The Administrative Coordinator will serve as a key member of the administrative team, providing high-level support to executive leadership while assisting with operational initiatives across the organization. This role is ideal for a proactive professional who thrives in a fast-paced setting, enjoys managing multiple priorities, and takes pride in delivering exceptional organizational and administrative support.
Key Responsibilities:
Executive & Administrative Support
- Manage complex calendars and scheduling for senior leadership, including recurring meetings, client meetings, and internal events.
- Coordinate travel arrangements, accommodations, dining reservations, and meeting logistics.
- Prepare and submit expense reports and assist with corporate credit card administration.
- Support meeting execution by coordinating technology, virtual meeting links, conference rooms, and materials.
- Facilitate document distribution, signature collection, shipping, and other business correspondence.
- Track team schedules, time off requests, and availability calendars.
Operations & Project Support
- Assist with annual planning initiatives and preparation of executive-level reports and presentation materials.
- Maintain organizational memberships, subscriptions, and renewal schedules.
- Support planning and execution of company meetings, events, and team gatherings.
- Assist with licensing administration and compliance tracking in partnership with external vendors.
- Process invoices, maintain documentation, and support internal recordkeeping efforts.
- Help update internal procedures, policies, and operational resources.
- Provide administrative support on special projects and cross-functional initiatives as needed.
Qualifications:
- Minimum of 5 years of experience supporting executives, leadership teams, or senior stakeholders.
- Demonstrated experience managing calendars, travel arrangements, expenses, meeting coordination, and executive correspondence.
- Strong event and meeting planning experience, including coordination of recurring leadership meetings and company events.
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and OneNote.
- Exceptional written and verbal communication skills with strong attention to detail.
- Ability to handle confidential information with discretion and professionalism.
- Strong organizational and time management skills with the ability to prioritize competing deadlines.
- Comfortable working independently while also contributing to a collaborative team environment.
- Interest in learning and utilizing emerging technologies, including AI tools and automation platforms.
Additional Details:
- Direct Hire opportunity
- Supports two senior executives and provides additional support to leadership across the organization
Perks:
- Bonus potential
- Strong benefits package backed by institutional investment partners
- 401(k) with company match
- Stable organization with long-tenured employees
- Opportunity to work directly with executive leadership
- High visibility role with exposure to strategic business initiatives
- Growth potential as the company continues to expand
- Collaborative, team-oriented culture that values initiative and professional development
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Executive Coordinator
San Antonio, TX
Job Title: Executive Coordinator Location: San Antonio, TX Industry: Financial Services Pay: $70,000-$75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-es...
Recommended
-
Project Coordinator
Anaheim, CA
Job Title: Project Coordinator Location: Anaheim, CA Type: Contract to hire Industry: Construction Pay: $35-$40/per hour Benefits: This position is eligible for Medical, Dental, Vision, 401k About Our Client: Addison Group is partnering with our client...
Recommended
-
Office Coordinator - Bilingual
Chicago, IL
Job Title: Office Coordinator - Bilingual Location: Chicago, IL – Near Midway Industry: Manufacturing Compensation: $45000 – $60000 / Year Work Schedule: 100% onsite | Monday–Thursday: 9-hour workdays | Friday: 4-hour workday Benefits: This position is...
Recommended
-
Event Coordinator
District of Columbia
Job Title: Event Coordinator Industry: Nonprofit Association Location: Washington, DC (Hybrid) Assignment Type: Contract | 4–6 Months Pay: $21 – $24/hour (depending on experience) Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This positio...
Recommended
-
Program Coordinator
District of Columbia
Job Title: Program Coordinator Industry: Non-Profit / Trade Association Location: Washington, DC (Hybrid) Pay: $20-23/hour (based on experience) Type: Contract (3-5 months) Hours: Monday - Friday | 37.5 hours/week Benefits: Eligible for Dental, Vision,...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Financial Services Pay: $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established ...
Recommended
-
Event Coordinator
Chicago, IL
Job Title: Event Coordinator Location: Hybrid – Downtown Chicago (Tuesday, Wednesday, Thursday in-office; Monday and Friday remote) Industry: Association Management Compensation: $56,000 – $60,000 annually, plus eligibility for an annual discretionary ...
Recommended
-
Logistics Coordinator
Franklin, TN
Job Title: Supply Chain & Logistics Coordinator Location (City, State): Brentwood, TN Industry: Distribution / Logistics Pay: $28-36/hour Type: Contract to Hire or Direct Hire Benefits: Eligible for Medical, Dental, and Vision About Our Client: Addison...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Fuel Pay: $50,000–$55,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established organi...
Recommended
-
Political Operations Coordinator
Maryland
Job Title: Political Operations Coordinator Industry: Media & Political Advertising Location (city, state): Bethesda, MD (Hybrid) Assignment Type: Contract through November 2026 Pay: $17.00 - $17.95/hour | Pay increase to $20/hour after ~3 months Work ...
Recommended
-
Revit Integrator (BIM Coordinator) – Contract
Chandler, AZ
Job Title: Revit Integrator (BIM Coordinator) – Contract Location (city, state): Chandler, AZ (85226) Candidates must reside within 60 miles of the Chandler hub. Compensation: $28–$30/hour, with flexibility for highly qualified candidates Benefits: Thi...
Recommended
-
Marketing Coordinator
District of Columbia
Job Title: Marketing Coordinator Industry: Thinktank / Research Nonprofit Location: Washington, DC (Onsite) Assignment Type: Contract | 3–4 Months Pay: $21 – $23 / Hour, depending on experience Work Schedule: Monday–Friday, 9:00 AM–5:00 PM Benefits: Th...
Recommended
-
Executive Assistant
Oakland, CA
Job Title: Executive Assistant, contract-to-hire Location (City, State): Oakland, CA Industry: Nonprofit / Community Services Pay: $38-$48/hour, depending on experience Benefits: This position is eligible for medical, dental, vision, and 401(k). About ...
Recommended
-
Senior BIM Coordinator
Arizona
Job Title: Remote Senior BIM Coordinator Location: Remote (Candidates must live within 60 miles of the hub) Compensation: $35 – $40 / Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Additional benefits may include ESOP...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Administrative Assistant to VP
Chicago, IL
Job Title: Administrative Assistant to VP Location: Chicago, Illinois - Southside Industry: Nonprofit / Healthcare Compensation: $25 – $30 / hour Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote) Benefits: T...
Recommended
-
Information Governance – Matter Mobility Coordinator
Phoenix, AZ
Job Title: Information Governance – Matter Mobility Coordinator Location (city, state): Phoenix, AZ (85016) Compensation: $78,000–$92,000 (Direct Hire) Industry: Legal Benefits: This position is eligible for a comprehensive benefits package including m...
Recommended
-
Administrative Assistant (Accounting Firm)
Bannockburn, IL
Job Title: Administrative Assistant (Accounting Firm) Location (City, State): Bannockburn, IL - Fully Onsite Industry: Professional Services / Accounting & Consulting Pay: $50,000 - $65,000 annually, with potential flexibility up to $70,000 for highly ...
Recommended
-
Executive Assistant
Denver, CO
Job Title: Executive Assistant Location: Downtown Denver, CO Industry: Financial Services Pay: $75,000-$85,000 + annual bonus Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is a well-established ...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–4 months) Pay: $34-38/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (3–5 months) Pay: $25–$30/hour (commensurate with experience) Work Schedule: Full-ti...
Recommended
-
Executive Assistant
San Francisco, CA
Job Title: Executive Assistant / Senior Administrator Location (city, state): San Francisco, CA (Hybrid) Industry: Professional Services / Consulting Pay: $91,000 – $99,000 base Benefits: This position is eligible for medical, dental, vision, and 401(k...
Recommended
-
Executive Associate and Project Lead
District of Columbia
Job Title: Executive Associate and Project Lead Industry: Nonprofit / Philanthropy Location: Remote (EST or CST preferred) Assignment Type: Direct Hire Pay: $85,000 to $120,000 commensurate with experience Work Schedule: Monday through Friday, 9am to 5...
Recommended
-
Marketing Coordinator
Dallas, TX
Job Title: Marketing Coordinator Location (City, State): Dallas, TX Work Schedule: M – F, 8 – 5 Type of Employment: Direct hire Compensation: $55,000 - $60,000 Industry: Professional Services Benefits: This position is eligible for a comprehensive bene...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Facilities Coordinator
Dallas, TX
Job Title: Facilities Coordinator Location (city, state): DFW, Texas Work Schedule: M – F, 8 – 5 Type of Employment: Direct Hire Compensation: $30/hr - $35/hr Industry: Healthcare Benefits: This position is eligible for a comprehensive benefits package...
Recommended
-
Legal Assistant
Columbia, MD
Job Title: Legal Assistant (Legal Executive Assistant) Industry: Legal Location: Columbia, MD Assignment Type: Contract to Hire Pay: $30 – $38.50 / Hour Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (fully onsite) Benefits: This position is eligibl...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Direct Hire Compensation: $25 to $30 / Hour Industry: Professional Services Benefits: This position is eligibl...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Contract to Hire Compensation: $25.00 to $29.00 per hour Industry: Professional Services Benefits: Health, Den...
Recommended