Senior Administrative Assistant
Washington, DC
Category: Administrative
Reference ID: 10082753
Shortcut: http://addisongroup.gosnaphop.com/VZNIqc
Job Title: Senior Administrative Assistant
Industry: Professional Services / Association
Location (city, state): Washington, DC
Assignment Type: Contract-to-Hire
Pay: $28–$32 per hour, based on experience/alignment
Work Schedule: Monday–Friday, 8:45 AM–5:00 PM; hybrid schedule with Tuesday and Wednesday in the office, with additional in-office days during the initial training/ramp-up period
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company: Our client is a well-established professional association headquartered in Washington, DC. The organization provides education, resources, professional development, information, and industry-focused services to a broad membership base. Employees work in a professional, collaborative environment and have the opportunity to support initiatives with national-level visibility and impact.
Job Description: Our client is seeking a polished and highly organized Senior Administrative Assistant to provide administrative and operational support to a busy policy-focused department, including support for senior-level leadership. The ideal candidate is an experienced administrative professional who can confidently support multiple team members, manage competing priorities, coordinate meetings and schedules, and handle sensitive information with discretion. This position requires strong written and verbal communication skills, attention to detail, and a proactive approach to solving administrative challenges.
Key Responsibilities
- Provide day-to-day administrative assistance to multiple team members and senior leadership within the department.
- Coordinate travel arrangements, including flights and lodging, while assisting with related administrative documentation and reimbursements.
- Process purchase orders, expense submissions, payment requests, and other routine financial paperwork.
- Maintain organized electronic and physical records, assist with document scanning, distribute incoming materials, and coordinate office supply needs.
- Plan and coordinate meetings by managing invitations and RSVPs, arranging venues and catering, preparing materials, and supporting logistics before and during events.
- Assist with the preparation and formatting of professional documents, correspondence, testimony, and other department materials.
- Maintain accurate committee and working-group records within internal databases and prepare membership or contact reports as requested.
- Manage meeting invitations, calendar appointments, and email communications for virtual committees and working groups.
- Serve as a professional point of contact for a variety of internal and external stakeholders.
- Identify administrative obstacles and take initiative to develop practical solutions that improve workflow and efficiency.
- Handle confidential and sensitive information appropriately.
- Assist with special projects and other administrative priorities as assigned.
Qualifications
- 3–5 years of experience in an administrative assistant, executive assistant, or similar support role.
- Demonstrated experience supporting multiple team members and managing competing priorities.
- Strong organizational skills with the ability to prioritize work in a fast-paced environment.
- Excellent written and verbal communication skills with a polished and professional demeanor.
- Experience coordinating schedules, meetings, catering, travel, and administrative logistics.
- Familiarity with expense reports, distribution lists, and general administrative processes.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience with Workday or comparable business systems is preferred.
- Associate or bachelor's degree preferred but not required.
- Professional services, association, nonprofit, or similar industry experience is a plus.
Additional Details
- This is a contract-to-hire opportunity, with an anticipated contract period of approximately six months before potential conversion to a permanent position.
- The position is available for an immediate start.
- The role follows a hybrid schedule, with regular in-office work on Tuesdays and Wednesdays and additional in-office time expected during the initial ramp-up period.
- Overtime may be available with supervisor approval.
- Candidates should be comfortable working in a professional environment with confidential information and high-level internal and external contacts.
Perks
- Competitive hourly compensation based on experience.
- Hybrid work environment.
- Opportunity for long-term, contract-to-hire employment.
- Professional and collaborative workplace.
- Exposure to senior-level leadership and cross-functional teams.
- Opportunity to contribute to projects and initiatives with broad industry visibility.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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