Contract Specialist
Washington, DC
Category: Administrative
Reference ID: 10080327
Shortcut: http://addisongroup.gosnaphop.com/b5yTTh
Job Title: Contract Specialist
Industry: Nonprofit / Association
Location (city, state): Washington, DC
Assignment Type: Contract (6 months, with potential to extend or convert based on performance and budget)
Pay: $40 - $55 / hour
Work Schedule: Hybrid, onsite 2 to 3 days per week, 9:00am to 5:00pm, 40 hours per week
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a well established nonprofit organization in downtown Washington, DC that serves a national membership base. The procurement function sits within the legal group and partners with every business unit across the organization, giving this seat unusually broad exposure. The team is small, collaborative, and high volume, and it rewards people who ask good questions, take initiative, and build strong internal relationships.
Job Description:
This person serves as the front door for procurement. You will own the intake process, move contract actions from initial request all the way through execution, and keep stakeholders aligned across legal, HR, finance, IT, talent acquisition, and other departments. Alongside the transactional work, you will build the reporting that gives leadership visibility into pipeline and renewals, identify ways to streamline how the team operates, and grow into a role supporting and eventually leading supplier negotiations.
Key Responsibilities:
- Own procurement intake and coordinate contract actions from submission through signature
- Track renewals, sourcing activity, and pipeline status across an assigned portfolio
- Build dashboards, trackers, and reports that support workload planning and leadership decisions
- Serve as the primary contact for internal stakeholders and partner cross functionally to resolve roadblocks
- Recommend and implement process improvements that make procurement faster and more transparent
- Maintain governance, compliance, and documentation requirements for the function
- Flag risks, dependencies, and competing priorities to leadership with a recommended path forward
- Support supplier and contract negotiations covering pricing, service levels, commercial terms, and renewals, with a path toward leading them
Qualifications:
- 3 to 5 years in procurement, sourcing, contracting, supplier management, business operations, project coordination, or a comparable function
- Hands on experience across the contract lifecycle, from intake through execution and renewal
- Background partnering with legal, HR, finance, IT, and other business units, ideally in a small or midsize organization where the scope of the role spans several areas
- Track record building reports, trackers, and dashboards used to manage priorities and pipeline
- Working knowledge of a contract lifecycle or procurement platform such as Coupa, Ariba, Jaggaer, ServiceNow, or something similar
- Strong Excel skills including pivot tables and reporting, plus PowerPoint and SharePoint
- Bachelor's degree in business administration, supply chain management, finance, public administration, or a related field, or an equivalent mix of education and experience
- Prior exposure to nonprofit, association, professional services, or financial services environments is a plus
Additional Details:
- Target start is as soon as possible
- Interview process includes an initial screen, a conversation with the hiring manager, a panel interview, and a final leadership discussion
- The organization holds full team onsite weeks in mid October, mid November, and mid December
- Overtime requires supervisor approval and is not anticipated
- Background check required
- General office environment
Perks:
- High visibility seat that touches every department in the organization
- Real ownership from day one rather than a narrow support role
- Schedule flexibility available after the initial onboarding period
- Mentorship from an experienced procurement leader and a clear runway to take on negotiations
- Mission driven nonprofit setting with a collaborative, tight knit team
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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