Legal Secretary

Tulsa, OK


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Type: Direct-Hire

Category: Administrative

Reference ID: 10070929

Shortcut: http://addisongroup.gosnaphop.com/GlhvpL


Job Title: TRANSACTIONAL / CORPORATE LEGAL SECRETARY

Job Title: Transactional/Corporate Legal Secretary

Location: Tulsa, OK

Compensation: $60,000-65,000

Benefits: Full Package


Job Description

Position Summary

The Legal Secretary provides high-level legal and administrative support to the Firm’s Partners and Associates. This role requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced legal environment.

Duties & Responsibilities

  • Prepare and assist with transactional legal documents, including:
    • Purchase and sale agreements
    • SEC filings
    • County recordings
    • Corporate and LLC formation documents
  • Proofread, edit, and redline legal documents with accuracy and attention to detail
  • Maintain and organize client files within the document management system
  • Assist with attorney billing, including:
    • Time entry
    • Billing edits
    • Invoice preparation
  • Manage calendars and deadlines using Microsoft Outlook
  • Coordinate virtual meetings and communications through Microsoft Teams and Zoom
  • Open, establish, and maintain new client files
  • Perform administrative and clerical support tasks, including:
    • Drafting correspondence, letters, memos, and emails
    • Preparing check requests and expense reports
  • Provide reliable administrative support while handling multiple assignments and priorities
  • Work occasional overtime as needed

Essential Skills

Software Proficiency

  • Microsoft Office Suite
  • Adobe Acrobat
  • iManage or similar document management software
  • Legal billing software

Technical Skills

  • Strong proofreading and document editing abilities
  • Fast and accurate typing skills
  • Ability to quickly learn and adapt to new technology and software systems

Professional Skills

  • Exceptional attention to detail
  • Strong organizational and multitasking abilities
  • Ability to prioritize competing deadlines effectively
  • Excellent verbal and written communication skills
  • Dependable, punctual, and consistent attendance

Qualifications

  • Minimum of 4 years of relevant legal secretary experience, preferably in transactional or corporate law

Physical Requirements

  • Prolonged periods of sitting and working at a computer
  • Ability to lift up to 20 pounds occasionally


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