Legal Administrative Assistant (Transactional Focus)
Tulsa, OK
Category: Administrative
Reference ID: 10068850
Shortcut: http://addisongroup.gosnaphop.com/Bi6T6X
Job Title: Legal Administrative Assistant (Transactional Focus)
Location: Tulsa, OK
Schedule: Monday–Friday, 8:30 AM – 5:00 PM (1-hour lunch)
Work Environment: Primarily onsite (limited remote flexibility available)
Compensation: $58,000 – $65,000 / annually + performance-based bonus
Benefits: Full benefits package available, including PTO (19 days/year)
Position Overview
We are seeking an experienced and detail-oriented professional to serve in a hybrid Paralegal and Legal Administrative Assistant role with a strong focus on transactional law. This position supports attorneys in business, corporate, and transactional matters while also providing high-level administrative support.
The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced legal environment.
Key Responsibilities
Transactional Support
- Assist attorneys with transactional matters including contract drafting, document review, due diligence, and closing preparation
- Draft, review, and revise legal documents such as contracts, agreements, and corporate governance materials
- Conduct due diligence by reviewing and summarizing corporate and legal documents, identifying risks or inconsistencies
- Prepare and organize closing documents, including checklists, signature packets, and final binders
- Coordinate transaction closings by managing timelines, tracking deliverables, and communicating with involved parties
- Maintain corporate records, entity formations, and compliance filings
- File and retrieve documents with state agencies, including business registrations and UCC filings
- Support post-closing activities, including document distribution and record retention
Administrative & Legal Support
- Draft correspondence and legal documents from written or dictated instructions
- Manage calendars, deadlines, and scheduling for attorneys
- Maintain organized physical and electronic filing systems, including conflict checks and file management
- Handle incoming and outgoing mail and coordinate document delivery
- Assist with time entry, pre-billing, and general billing support
- Coordinate meetings, travel arrangements, and other administrative needs
- Provide backup support to administrative team members as needed
Qualifications
- Minimum 3+ years of experience in transactional legal support (law firm or similar environment preferred)
- Strong understanding of corporate and transactional processes, including contract management and closings
- Experience with entity formations, corporate governance, and regulatory filings preferred
- Proficiency in Microsoft Office and legal software (document management and billing systems)
- Excellent drafting, proofreading, and organizational skills
- Strong attention to detail and ability to manage multiple deadlines
- Professional communication skills with the ability to interact effectively with attorneys and external parties
- Ability to handle confidential information with discretion
- Typing speed of 70+ WPM preferred
- Willingness to work occasional overtime based on business needs
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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