Transaction Coordinator
Houston, TX
Category: Administrative
Reference ID: 10069330
Shortcut: http://addisongroup.gosnaphop.com/Dj8XJZ
Position Title: Transaction Coordinator
Location: Houston, TX
Assignment Type: Direct Hire
Compensation: $65,000-75,000
Work Schedule: Monday–Friday, 8-5 pm
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Transaction Management & Closing Support
- Oversee commercial real estate transactions from contract execution through final close
- Monitor key deadlines, contingencies, and critical milestones to ensure timely progress
- Track completion of all due diligence requirements and closing conditions
- Compile, review, and distribute transaction progress updates to internal stakeholders
- Ensure all required transaction documentation is accurate, complete, and delivered on schedule
Title, Escrow & Closing Coordination
- Initiate and manage title orders, updates, and policy issuance
- Review title reports and exception schedules, coordinating resolution of objections as needed
- Arrange and track delivery of surveys, zoning materials, and recorded documents
- Coordinate execution, collection, and return of closing documents and escrow instructions
- Confirm receipt and handling of earnest money deposits
- Support preparation and review of settlement statements and closing disclosures
- Verify entity documentation, authority confirmations, and execution requirements
- Confirm all closing deliverables are received prior to funding and recording
Communication & Coordination
- Act as the primary point of contact among transaction parties throughout the closing process
- Schedule signings, closing calls, and coordination meetings
- Proactively communicate transaction status, risks, and outstanding items
- Identify and escalate issues that could impact transaction timelines
Due Diligence & Document Control
- Coordinate due diligence materials, including but not limited to:
- Title and survey documentation
- Property condition and inspection reports
- Financial records and lease information
- Insurance and entity‑related documents
- Maintain organized digital transaction files and detailed document logs
- Ensure adherence to regulatory, lender, and internal documentation standards
- Track outstanding items needed for closing readiness
Administrative & Operational Support
- Maintain transaction checklists and workflow tracking tools (project management platforms or similar systems)
- Coordinate commission documentation and closing packages
- Assist with preparation and management of listing and contract documentation
- Support reporting related to transaction pipeline and closing activity
Qualifications
- Minimum of 2 years’ experience in commercial real estate, transaction coordination, title, escrow, or closing operations
- Working knowledge of commercial real estate contracts and closing processes
- Strong understanding of title, escrow, and closing workflows
- Exceptional organizational skills with strong attention to detail
- Ability to manage multiple transactions simultaneously in a fast‑paced environment
- Excellent communication and problem‑solving skills
- Proficiency in Microsoft Word, Excel, and Outlook
Preferred Experience
- Direct experience working with title, escrow, or closing teams
- Exposure to various commercial real estate transaction types, including:
- Investment sales
- Leasing transactions
- Development and land deals
- Active real estate license preferred, but not required
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Commercial Real Estate Paralegal
Illinois
Job Title: Commercial Real Estate Paralegal Location (city, state): Chicago, IL (Hybrid – 2–3 days onsite per week) Industry: Legal / Law Firm Compensation: $110,000 – $120,000 annually + overtime and bonus eligibility Work Schedule: Monday – Friday, 9...
Recommended
-
Residential Escrow Officer
Tulsa, OK
Job Title: Residential Escrow Officer Location: Tulsa, OK Job Type: Direct Hire Pay: $50,000-85,000 per year Benefits: Listed Below Job description: Job Summary We are seeking a proactive, detail-oriented Residential Escrow Officer with at least 2 year...
Recommended
-
Commercial Real Estate Paralegal
Chicago, IL
Job Title: Commercial Real Estate Paralegal Location: Chicago, IL Industry: Legal Services Compensation: $110,000 to $125,000 Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM. Hybrid schedule with one day onsite per week. Benefits: This position is elig...
Recommended
-
Legal Secretary
Dallas Metro Area, Texas
Job Title: Legal Secretary Location (City, State): Addison, TX Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (Onsite) Type of Employment: Direct Hire Compensation: $60,000 – $70,000 annually Industry: Legal Services Benefits: This position is eligi...
Recommended
-
Junior Legal Assistant – Loan Document Processor
Dallas, TX
Job Title: Junior Legal Assistant – Loan Document Processor Location: Dallas, TX Work Schedule: Monday – Friday | 8:00 AM or 8:30 AM start | 8-hour workday with 1-hour lunch Type of Employment: Direct Hire Compensation: $60000 – $65000 / Year + Discret...
Recommended
-
Commercial Loan Specialist
Oklahoma City,
Job Title: Commercial Loan Specialist Location: Oklahoma City, OK Industry: Banking / Financial Services Pay: $65,000–$75,000/year Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnerin...
Recommended
-
Legal Assistant
Denver Metro Area, Colorado
Job Title: Legal Assistant (Corporate) Location: Englewood, CO Industry: Legal – Corporate & Real Estate Pay: $38 – $43 per hour +quarterly bonus potential Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Ad...
Recommended
-
Senior Compliance Analyst
Houston, TX
Job Title: Senior Compliance Analyst Pay: $90,000 - $105,000 Benefits: This position is eligible for medical, dental, vision, and 401(k). Position Summary A large, publicly traded organization is seeking a Senior Compliance Specialist to support and st...
Recommended
-
Property Coordinator
Reston, VA
Job Title: Property Coordinator Location (city, state): Reston, VA (Fully on-site) Industry: Commercial Property Management Type: Contract (4-5+ month contract) Pay: $20 - $22hr / hour (depending on experience) Work Schedule: Monday-Friday 8am-5pm Abou...
Recommended
-
Contract and Proposal Specialist
Peoria, AZ
Job Title: Contract and Proposal Specialist Location (city, state): Peoria, AZ Compensation: $70,000 annually (Direct Hire) Industry: Defense Equipment Benefits: This position is eligible for medical, dental, vision, life insurance, disability coverage...
Recommended
-
Executive Director
Tulsa, OK
Position: Executive Director Pay: $100,000 - $125,000 / year DOE Location: Tulsa Metropolitan Area Benefits: This position is eligible for health, dental, and vision insurance. Summary This senior leadership role is responsible for overseeing all opera...
Recommended
-
Proposal Engineer
Irwin, PA
Position Title: Proposal Engineer Location: East Pittsburgh, Irwin Contract to Hire: Pay Rate: $30.00 - $33.65 / Per Hour / Range Based on Experience Benefits: This position may be eligible for medical, dental, vision, and 401(k). Our client who is a m...
Recommended
-
Office Manager
Chicago, IL
Job Title: Office Manager Location: Chicago, IL (100% onsite) Industry: Non-Profit Compensation: $25 – $27 / hour (Contract-to-Hire) Work Schedule: Monday–Friday, 8:30 AM – 4:30 PM Benefits: This position is eligible for medical, dental, vision, and 40...
Recommended
-
Title Curative Processor
Phoenix, AZ
Job Title: Title Curative Processor Location (city, state): Phoenix, AZ Compensation: $24/hour (Contract-to-Hire) Benefits: This position is eligible for medical, dental, vision, and 401(k). Requirements: 1–2+ years of experience in mortgage, title, fo...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services Location (City, State): Washington, DC Assignment Type: Contract-to-Hire Pay: $35–$43/hour (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM (flexibility required f...
Recommended
-
HR Administrative Assistant (Part-Time)
District of Columbia
Job Title: HR Administrative Assistant (Part-Time) Industry: Nonprofit / Association Location (city, state): Washington, DC Assignment Type: Contract-to-hire (through September 30, with potential for extension or conversion) Pay: $25–28/hr (depending o...
Recommended
-
Senior Project Manager (Architecture)
Phoenix, AZ
Job Title: Senior Project Manager (Architecture) Location (city, state): Phoenix, AZ Compensation: $120,000 – $155,000 base salary + discretionary bonus Industry: Architecture Benefits: This position is eligible for: Medical, dental, and vision coverag...
Recommended
-
Assistant Commercial Property Manager
Alexandria, VA
Job Title: Assistant Property Manager Industry: Commercial Real Estate Location: Alexandria, VA Assignment Type: Contract (8-week coverage assignment) Pay: $31 – $35 / Hour (depending on experience) Work Schedule: Monday – Friday, 8:30 AM – 5:30 PM (fu...
Recommended
-
Office Coordinator
Denver, CO
Job Title: Office Coordinator Location: Denver, CO Industry: Real Estate Pay: $26– 30/hr Benefits: Eligible for Medical, Dental, Vision, 401K Contract-to-Hire About Our Client: Addison Group is hiring on behalf of our client, a well-established organiz...
Recommended
-
HR Manager
Newtwon Square, PA
Position Title: HR Manager Location: Newtown Square, PA Assignment Type: Permanent Compensation: $80,000 - $100,000 / year Work Schedule: 8:30-5:30pm, M-F On-Site or Hybrid: Fully On-Site Benefits: This position is eligible for medical, dental, vision,...
Recommended
-
Legal Assitant
Fairfax, VA
Job Title: Legal Assistant Location (city, state): Fairfax, VA (Fully on-site) Industry: Law Firm Type: Contract-to-hire Pay: $24 - $27hr / hour (depending on experience) Work Schedule: Monday-Friday 8:30am-5:30pm About Our Client: Our client is seekin...
Recommended
-
Paralegal
Tulsa, OK
Job Title: Paralegal/Legal Assistant Location: Tulsa, OK Job Type: Direct Hire Pay: $58,000-65,000 per year Benefits: This position is eligible for health, dental, vision, and 401K Hybrid Paralegal & Legal Assistant – Litigation Focus (Full-Time) We ar...
Recommended
-
Low Voltage Project Manager
Chicago, IL
Job Title: Low Voltage Project Manager Salary: $100,000 Location: Chicago, IL Benefits: medical, dental, vision, life insurance, disability, matching 401k, vacation, and flexible working schedules. Project Manager Confidential Client – Low Voltage Cons...
Recommended
-
MEP Project Manager
Houston Metro Area, Texas
Location: Houston, Texas Schedule: Onsite Monday–Friday with regional travel to customer sites Compensation: $100,000-$120,000 Role Overview The MEP Project Manager is responsible for driving and managing project-based sales opportunities across mechan...
Recommended
-
Construction Project Manager
Houston, TX
Job Title: Construction Project Manager Location: Houston, TX Job Type: Full-Time Salary: $130K - $180K plus bonuses Overview: We are seeking a highly organized and experienced Project Manager to oversee commercial construction projects from pre-constr...
Recommended
-
Office Administrator
New York, NY
Job Title: Office Administrator Location: New York, NY Industry: Non-profit Pay: $30 – $40 / Hour (depending on experience) Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client Addison Group is partnering with o...
Recommended
-
Assistant Property Manager
Plano, TX
Job Title: Assistant Property Manager Location: Plano, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Direct Hire Compensation: $65000 – $75000 / Year Industry: Commercial Real Estate / Property Management Benefits: This...
Recommended
-
Litigation Paralegal – Trust & Probate
Costa Mesa, CA
Job Title: Litigation Paralegal – Trust & Probate Location: Costa Mesa, CA Industry: Legal Services Compensation: $85,000 – $120,000 + discretionary bonus Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (onsite) Benefits: This position is eligible fo...
Recommended
-
Program Coordinator
District of Columbia
Job Title: Program Coordinator Location: Washington, DC (Hybrid) Industry: Non-Profit Association Pay: $21-24/hour, depending on experience Type: Contract (~4 months) Hours: Monday - Friday | 37.5 hours/week Benefits: Eligible for Dental, Vision, Medic...
Recommended
-
Director of Administration
District of Columbia
Job Title: Director of Administration Location (city, state): Washington, DC Industry: Professional Services Pay: $195,000-210,000 base salary DOE Benefits: Comprehensive benefits package including medical, dental, vision, 401(k) Job Description: The D...
Recommended