Administrative Assistant
Dallas Metro Area, Texas
Category: Administrative
Reference ID: 10064189
Shortcut: http://addisongroup.gosnaphop.com/oiz9o9
Job Title: Administrative Assistant
Location: Dallas, TX
Work Schedule: M-F 8:30 AM-5:00 PM with 1 hour lunch (37.5 hours per week)
Type of Employment: Contract
Compensation: $26 - $31.25 / Hour
Industry: Education / Nonprofit
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Job Description
Addison Group is hiring on behalf of our client for an Administrative Assistant to provide essential operational, administrative, and communications support to a rapidly expanding program-focused team. This role plays a key part in coordinating events, maintaining accurate data systems, supporting digital communications, and ensuring program materials and outreach efforts remain current and effective.
Key Responsibilities
- Build, maintain, and troubleshoot online forms and workflows, including data exports and updates
- Maintain CRM and database systems by entering, validating, and reporting on program data
- Support email marketing efforts by creating campaigns, managing distribution lists, scheduling sends, and reviewing performance metrics
- Monitor a shared program inbox, responding to inquiries, routing messages appropriately, and ensuring follow-up is completed
- Update and format presentation materials for meetings, events, and external-facing communications
- Organize and archive program-related assets such as slide decks, speaker information, recordings, and supporting documents
- Coordinate facility and space requests for meetings and events
- Prepare and send communications to speakers and vendors, including confirmations and logistical details
- Manage event registration communications, including confirmations, reminders, and issue resolution
- Track participation and attendance for meetings, programs, and events
- Maintain website content to reflect current initiatives and accurate program information
- Schedule approved content across social media platforms using designated publishing tools
- Monitor and compile media mentions for internal reporting and awareness
Qualifications
- Adaptable, solution-oriented mindset suited for a growing and fast-moving team
- Strong interest in collaborating across teams and contributing to innovative program initiatives
- 2+ years of recent and progressive experience providing administrative or operational support in a nonprofit or business setting
- Hands-on experience with digital platforms such as online form tools, CRM systems, email marketing software, and Microsoft Office
- High level of accuracy and organization with the ability to manage competing priorities
- Clear, professional written communication skills
- Proven ability to work effectively with internal teams and external partners
- Comfortable resolving technical issues related to registrations, forms, or communications tools
- Familiarity with social media scheduling platforms and multi-channel publishing
- Experience tracking and organizing media coverage or mentions is a plus
Addison Group is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Reasonable accommodations are available for qualified individuals with disabilities upon request.
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