Registrar Administrative Assistant
Jenkintown, PA
Category: Administrative
Reference ID: 10066888
Shortcut: http://addisongroup.gosnaphop.com/TQ6VtN
Job Title: Registrar’s Office Assistant
Job Type: Full-Time | Contract-to-Hire (Temp-to-Perm)
Schedule: Monday–Friday, 9:00 AM – 5:00 PM
Location: Jenkintown, PA
Pay: $18 - $20 / hour
Benefits: This position is eligible for medical, dental, vision, and 401(k).
We are seeking a detail-oriented and highly organized Registrar’s Office Assistant to join a busy academic administrative office. This is a contract-to-hire opportunity with an immediate start, ideally during the week of March 2nd for training.
This position offers strong on-site leadership support, free parking, and cafeteria access.
If you are someone who can hit the ground running and thrive in a structured academic environment, this could be an excellent long-term opportunity.
Position Overview
A critical role in supporting the Office of the Registrar. This position is responsible for maintaining the accuracy, integrity, and confidentiality of student records while providing exceptional service to students, faculty, and staff. The ideal candidate will have experience in a college or higher education setting. However, strong administrative or clerical experience in a fast-paced office environment will also be considered.
Key Responsibilities
Data Processing & Records Management
- Maintain student databases including contact and emergency information
- Enter FERPA releases and directory opt-out information
- Process withdrawals, course changes, drop/adds, and program updates
- Collect and process grade changes
- Update graduate status and degree conferral dates
- Coordinate transcript requests
- Complete enrollment and degree verification requests
- Scan, label, and upload documents into the student information system
- Maintain and manage key dates using Google Calendar
Administrative & Front Desk Support
- Answer and route incoming calls, take accurate messages
- Provide information regarding registration, transcripts, academic status, re-admissions, and major changes
- Assist students returning from leave
- Schedule classrooms and room reservations, including special events
- Post notices and communicate updates to faculty and students
- Order office supplies and manage office mail
- Support special projects as assigned
Compliance & Confidentiality
- Ensure strict adherence to privacy regulations and FERPA guidelines
- Protect confidentiality of all student records
- Support compliance with institutional policies and procedures
Qualifications
Required:
- Bachelor’s degree
- Minimum 2 years of administrative/clerical experience
- Strong data entry skills
- Experience with office equipment
- Proficiency in Google Calendar
- Excellent communication and organizational skills
- Professional demeanor and strong customer service orientation
Preferred:
- Experience in a college or university setting, especially in a Registrar’s Office
- Familiarity with Student Information Systems
- Experience handling transcript and verification requests
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin5
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