Personal Executive Assistant

Jenks, OK


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Type: Direct-Hire

Category: Administrative

Reference ID: 10066459

Shortcut: http://addisongroup.gosnaphop.com/PZPVLm


Job Title: Personal Executive Assistant

Pay: $40,000-50,000 per year

Location: Tulsa, OK

Benefits: This position is eligible for medical, dental, vision, and 401k.

Job Type: Direct Hire


Our client is seeking a dynamic, highly organized Personal / Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires a proactive professional who takes full ownership of responsibilities, communicates confidently with family members and guests, and thrives in a fast-paced, service-oriented environment.

The ideal candidate is personable, detail-oriented, and capable of managing both executive-level administrative duties and personal tasks with discretion and efficiency.


Key Responsibilities

Executive & Administrative Support

· Manage calendars, appointments, and scheduling for leadership.

· Coordinate meetings, travel arrangements, and itineraries.

· Prepare correspondence, reports, and confidential documentation.

· Serve as a point of contact between leadership and internal/external stakeholders.

· Anticipate needs and proactively solve problems.

Personal Assistance

· Handle personal errands and ongoing tasks (e.g., vehicle registration/tag renewals, appointments, reservations).

· Maintain and manage family resort bookings and travel logistics.

· Coordinate events, gatherings, and guest arrangements as needed.

· Provide high-level customer service when interacting with family members and guests.

Operational Support

· Ensure deadlines and commitments are tracked and met.

· Maintain organized records and systems for both business and personal matters.

· Exercise discretion when handling sensitive information.


Qualifications

· 2+ years of experience in an Executive Assistant, Personal Assistant, or high-level administrative role preferred.

· Excellent organizational and time management skills.

· High level of professionalism and discretion.

· Self-starter with a strong sense of ownership and accountability.

· Proficient in Microsoft Office and standard business technology tools.


Schedule & Work Environment

· Full-time position with flexibility; workload may not consistently require 40 hours per week.

· Occasional half-day Fridays.

· Primarily office-based in Tulsa, OK.

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