Personal Executive Assistant
Jenks, OK
Category: Administrative
Reference ID: 10066459
Shortcut: http://addisongroup.gosnaphop.com/PZPVLm
Job Title: Personal Executive Assistant
Pay: $40,000-50,000 per year
Location: Tulsa, OK
Benefits: This position is eligible for medical, dental, vision, and 401k.
Job Type: Direct Hire
Our client is seeking a dynamic, highly organized Personal / Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires a proactive professional who takes full ownership of responsibilities, communicates confidently with family members and guests, and thrives in a fast-paced, service-oriented environment.
The ideal candidate is personable, detail-oriented, and capable of managing both executive-level administrative duties and personal tasks with discretion and efficiency.
Key Responsibilities
Executive & Administrative Support
· Manage calendars, appointments, and scheduling for leadership.
· Coordinate meetings, travel arrangements, and itineraries.
· Prepare correspondence, reports, and confidential documentation.
· Serve as a point of contact between leadership and internal/external stakeholders.
· Anticipate needs and proactively solve problems.
Personal Assistance
· Handle personal errands and ongoing tasks (e.g., vehicle registration/tag renewals, appointments, reservations).
· Maintain and manage family resort bookings and travel logistics.
· Coordinate events, gatherings, and guest arrangements as needed.
· Provide high-level customer service when interacting with family members and guests.
Operational Support
· Ensure deadlines and commitments are tracked and met.
· Maintain organized records and systems for both business and personal matters.
· Exercise discretion when handling sensitive information.
Qualifications
· 2+ years of experience in an Executive Assistant, Personal Assistant, or high-level administrative role preferred.
· Excellent organizational and time management skills.
· High level of professionalism and discretion.
· Self-starter with a strong sense of ownership and accountability.
· Proficient in Microsoft Office and standard business technology tools.
Schedule & Work Environment
· Full-time position with flexibility; workload may not consistently require 40 hours per week.
· Occasional half-day Fridays.
· Primarily office-based in Tulsa, OK.
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