Administrative Assistant
Dallas, TX
Category: Administrative
Reference ID: 10084499
Shortcut: http://addisongroup.gosnaphop.com/1RPCTk
Job Title: Office Services Administrative Assistant
Industry: Professional Services
Location: Dallas, TX
Assignment Type: Contract with potential for permanent conversion
Pay: $24.00-$26.00/hour
Work Schedule: Monday-Friday | 7:30 AM-4:00 PM or 8:00 AM-4:30 PM | Fully Onsite
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a global professional services organization known for supporting industry-leading businesses across a variety of sectors. They are seeking an Office Services Administrative Assistant to serve as the front-facing representative for their Dallas office while supporting daily workplace operations and administrative functions. This role offers an excellent opportunity for a polished administrative professional seeking growth within a corporate environment.
Job Description:
The Office Services Administrative Assistant will be responsible for creating an exceptional office experience for employees, executives, clients, and guests. This role combines front desk reception, office services coordination, workplace support, and light administrative responsibilities. The ideal candidate will be highly organized, professional, service-oriented, and take pride in maintaining a welcoming and efficient office environment.
Key Responsibilities:
- Serve as the primary point of contact for visitors, clients, and employees entering the office.
- Welcome guests, manage visitor check-in procedures, and direct individuals to appropriate meeting spaces.
- Answer incoming calls professionally, route inquiries appropriately, and relay messages when necessary.
- Maintain a polished, organized, and professional reception area at all times.
- Prepare conference rooms and meeting spaces for internal and client meetings.
- Coordinate hospitality services by offering beverages and assisting with guest accommodations.
- Assist with office upkeep, including maintaining shared spaces, conference rooms, break areas, and kitchen facilities.
- Monitor and replenish office, kitchen, and meeting room supplies as needed.
- Support catered meetings and special events by coordinating room setup and food service preparations.
- Organize and distribute incoming mail, packages, and deliveries throughout the office.
- Maintain files, records, and general office documentation.
- Provide light calendar coordination and scheduling support for office leadership and meetings.
- Assist with expense tracking, spreadsheet updates, and administrative reporting tasks.
- Monitor and follow up on timesheet submissions and related administrative processes.
- Coordinate with internal support teams, including IT, when workplace issues arise.
Qualifications:
- High school diploma required; Associate's degree or Bachelor's degree preferred
- Minimum of 1+ years of experience in a corporate administrative, office services, receptionist, or front desk role.
- Strong Microsoft Office skills, including Outlook, Word, Excel, and data entry functions.
- Experience managing phones, visitor interactions, and front desk operations in a professional business environment.
- Excellent organizational, multitasking, and time management abilities.
- Strong attention to detail and commitment to accuracy.
- Professional verbal and written communication skills.
- Ability to maintain a positive attitude while supporting a variety of office and administrative responsibilities.
- Proven ability to work effectively with executives, clients, and other business professionals.
- Comfortable learning new technology platforms and administrative systems.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
#Admin3
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