Office Manager
Lanham, MD
Category: Administrative
Reference ID: 10083623
Shortcut: http://addisongroup.gosnaphop.com/eWJVDX
Job Title: Office Manager
Industry: Civil Engineering / Professional Services
Location (city, state): Lanham, MD
Assignment Type: Contract-to-Hire (C2H)
Pay: $25–$30/hour
Work Schedule: Monday–Friday, 8:00 AM–5:00 PM; 5 days onsite. Full-time, with overtime eligibility.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
An established, full-service civil engineering, surveying, and environmental consulting firm is seeking an Office Manager for its Maryland office. The organization partners with public and private clients throughout the Mid-Atlantic to deliver practical solutions for land development, infrastructure, and community-focused projects. With decades of experience, the company values collaboration, quality, integrity, and long-term client relationships.
Job Description:
An established professional services organization is seeking an experienced, proactive Office Manager to support the day-to-day operations of its Lanham office. This position provides administrative support to the General Manager, Project Managers, and Director of Planning while serving as a go-to resource for the broader team.
This is an excellent opportunity for a flexible, resourceful professional who enjoys wearing multiple hats in a smaller office environment. The ideal candidate takes initiative, stays organized, follows through on priorities, and is comfortable stepping in wherever needed to keep operations running smoothly. With a new General Manager joining the office, this person will have the opportunity to build relationships with leadership from the start and grow alongside the team.
Key Responsibilities:
- Provide administrative support to the General Manager, Project Managers, Director of Planning, and other office staff.
- Manage calendars, coordinate meetings, and help keep priorities and deadlines on track.
- Assist with contracts, addendums, project documentation, proposals, and presentations.
- Enter and maintain accurate information in Deltek Vision and other internal systems.
- Oversee front office operations, including answering phones, greeting visitors, and supporting a welcoming office environment.
- Manage office supplies, equipment, furniture, mail, and shared workplace resources.
- Maintain organized electronic and physical filing systems and prepare correspondence, meeting minutes, and business documents.
- Support project setup, accounts payable and receivable coordination, project billing documentation, and authorized office expenditures.
- Coordinate internal meetings, team luncheons, and office events.
- Assist with local marketing and promotional activities, special projects, and other administrative needs as they arise.
Qualifications:
- At least 5 years of administrative support or office management experience in a professional office environment.
- Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Excellent organizational skills, attention to detail, and the ability to manage competing priorities.
- Proactive, dependable, and comfortable working independently and taking ownership of tasks.
- Strong written and verbal communication skills with a positive, team-oriented approach.
- Comfortable interacting with employees at all levels and providing front-facing office support.
- Ability to handle confidential information with discretion.
- Experience with Deltek Vision, project accounting, or professional services software is a plus.
- Civil engineering or other professional services industry experience is helpful but not required.
Additional Details:
- Employment Type: Contract-to-hire.
- Start Date: ASAP.
- Interview Process: Initial phone screen followed by an in-person interview with the General Manager.
- Interview Availability: Flexible scheduling.
- Team Size: Approximately 30 employees in the local office; 100+ company-wide.
- Reason for Opening: Current employee has given notice.
Perks:
- Opportunity to join an established, collaborative professional services firm.
- Direct exposure to and partnership with the new General Manager.
- A varied role where you can make a visible impact on daily office operations.
- Opportunity to build strong relationships across the team and grow with the office.
- Potential for long-term employment through the contract-to-hire arrangement.
- Full-time weekday schedule with overtime eligibility.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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