Senior Admin Coordinator
Washington, DC
Category: Administrative
Reference ID: 10075843
Shortcut: http://addisongroup.gosnaphop.com/LByGbp
Job Title: Senior Admin Coordinator
Industry: Travel and Hospitality
Location (city, state): Remote, must be based in the Washington, DC metro area (DC, Maryland, or Virginia)
Assignment Type: 6 month contract, with potential to extend based on performance and budget
Pay: $35 to $37 per hour (depending on experience)
Work Schedule: Full time, approximately 8:30am to 5:30pm, 40 hours per week
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client: Our client is a mission driven organization in the travel and hospitality space with a team that operates across the country and around the world. It is a fast moving, people first, highly collaborative environment, so this role suits someone who is naturally outgoing and energized by connecting with others.
Job Description: Addison Group is seeking a Senior Admin Coordinator to serve as the administrative and project backbone of a busy trade and events team. This person will keep a lot of moving pieces on track, from calendars and meetings to stakeholder communication and project timelines, with a strong emphasis on staying ahead of deadlines and keeping everything running smoothly. If checking items off a list is satisfying to you and you thrive in a high energy setting, this is a great fit.
Key Responsibilities:
- Provide administrative and project support across sales missions, roadshows, trade shows, webinars, and familiarization trips
- Manage departmental calendars and keep a global events calendar current and accurate
- Draft, review, and edit correspondence, reports, and documents using word processing, spreadsheet, database, and presentation tools
- Schedule and organize internal, cross departmental, and external meetings, including onboarding for international partners
- Track and report event and in market activity to the relevant internal stakeholders
- Build and maintain filing systems, databases, and spreadsheets across multiple projects
- Serve as a liaison between departments and outside contacts
- Support contract management and procurement steps, including loading scopes of work and contracts into the CRM
- Keep market information on the trade website consistent and up to date
- Support the RFP process across the organization's international offices
- Be available for the occasional after hours need during peak activity
Qualifications:
- 4 to 5 plus years in an administrative or program and department support role, with a minimum of 3 years of administrative experience
- Bachelor's degree in marketing, business, communications, hospitality, or a related field, or equivalent work experience
- A track record of managing multiple projects, timelines, and deadlines at once (a project management background is a strong plus)
- Comfort using AI tools in your day to day work is a big plus
- Experience supporting team members across time zones, along with awareness of travel norms and different cultures, is a real advantage
- Proficiency with Microsoft Office, Zoom, and a CRM such as Salesforce, plus Google Slides, Canva, and project management software like Wrike
- A proactive mindset, strong written and verbal communication, and the ability to work independently in a fast paced environment
- An outgoing, collaborative personality with a genuine enjoyment of working closely with people every day
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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