Operations Coordinator
Houston, TX
Category: Administrative
Reference ID: 10070389
Shortcut: http://addisongroup.gosnaphop.com/zWOa6W
Position Title: Operations Coordinator
Location: Houston, TX
Assignment Type: 3-month contract with potential for contract-to-hire
Compensation: $22 - $23 / Hr
Work Schedule: Monday – Friday, 8:30 a.m. – 4:30 p.m.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Job Summary
The Operations Coordinator is responsible for supporting inventory accuracy and billing compliance through detailed review, reconciliation, and coordination across internal teams and external vendors. This role plays a critical part in ensuring that received materials, system records, and invoicing align correctly, while identifying discrepancies and maintaining high standards of accuracy. The position requires strong attention to detail, adaptability to new systems, and the ability to work independently in both indoor and outdoor environments.
Key Responsibilities
- Label all pallets upon receipt to ensure accurate identification and tracking.
- Review contracts and verify that parts listed in internal systems align with physical inventory.
- Reconcile inventory records with received materials and flag discrepancies when mismatches occur.
- Ensure the motor assembly team follows system records and verified inventory listings.
- Submit grease‑related materials and items requiring additional services for review or appeal to the appropriate internal department.
- Review invoices for accuracy and ensure proper processing according to billing codes.
- Follow up with vendors to confirm correct totals and resolve billing discrepancies.
- Understand and manage processing timelines, including delays that may impact payment schedules.
- Maintain accurate records throughout the inventory and billing process.
- Adapt to and utilize newly implemented systems while supporting ongoing process improvements.
- Demonstrate strong attention to detail and accuracy in all documentation and data reviews.
- Perform additional administrative or support tasks as assigned.
Role Requirements
- Open to candidates from a variety of industries.
- Bilingual proficiency (English and Spanish) required.
- Comfortable working outdoors and walking in hot conditions as part of daily responsibilities.
Qualifications
- High School Diploma or equivalent required.
- Minimum of 2 years of related work experience in an administrative, inventory, billing, or coordination role.
- Degree preferred but not required.
- Proficiency with Microsoft Office 365 tools.
- Experience with inventory systems, billing processes, or data reconciliation preferred.
- Strong numerical aptitude and attention to detail.
- Excellent verbal and written communication skills.
- Ability to independently assess information, make practical decisions, and exercise sound judgment.
- Strong organizational, multitasking, and time management skills in a fast‑paced environment.
- Ability to adapt to shifting deadlines while maintaining professionalism.
- Collaborative team player with the ability to build positive working relationships across multiple levels.
- Dependable, flexible, and capable of adjusting routines to meet operational needs.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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