HR Coordinator
Frederick, MD
Category: Human Resources
Reference ID: 10080857
Shortcut: http://addisongroup.gosnaphop.com/PQekoP
HR Coordinator
Industry: Insurance
Location (city, state): Frederick, MD
Assignment Type: Contract | Mid-September 2026 through January 2027
Pay: $25–$28/hour
Work Schedule: Monday–Friday, 8:30 AM–5:00 PM
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client
Our client is a well-established insurance organization experiencing continued growth and supporting a large employee population. Their HR team is collaborative, fast-paced, and highly service-oriented, working closely with employees and leadership across the organization.
This is an excellent opportunity for an HR professional who enjoys being part of a busy team, staying organized, and supporting a positive employee experience.
Job Description
Addison Group is seeking an HR Coordinator to support our client’s HR team during a maternity leave. This position will have a strong focus on new hire onboarding, HR administration, interview coordination, orientation, and employee engagement activities.
The ideal candidate has experience working in a larger, high-volume organization and is comfortable managing multiple priorities without becoming overwhelmed. This is a hands-on role within a collaborative HR team where everyone pitches in and helps wherever needed.
Key Responsibilities
- Coordinate the administrative process for new hires from offer acceptance through onboarding.
- Track onboarding requirements, paperwork, forms, and outstanding items to ensure everything is completed accurately and on time.
- Prepare and distribute new hire communications, onboarding instructions, welcome materials, and reminders.
- Organize and maintain electronic employee and onboarding files.
- Support recurring new hire orientation sessions, including invitations, attendee lists, materials, room logistics, and attendance tracking.
- Assist with employment documentation and state-specific onboarding requirements.
- Manage electronic signature processes through DocuSign, including sending forms, monitoring completion, following up on outstanding signatures, and filing completed documents.
- Provide administrative support for I-9 completion and related onboarding documentation.
- Schedule virtual and onsite interviews and coordinate calendars, Teams invitations, candidate communications, and visitor logistics.
- Assist with the transition of candidates from Talent Acquisition into the onboarding process.
- Support employee engagement initiatives, recognition programs, wellness activities, food events, charitable programs, and other workplace events.
- Maintain confidential HR information and employee records with discretion.
- Prepare spreadsheets, reports, communications, and other administrative materials as needed.
- Assist with HR compliance projects, employee notices, handbook acknowledgements, and audit preparation.
- Provide backup support to other members of the HR team as priorities shift.
- Work closely with HR, Talent Acquisition, hiring managers, communications, and other internal partners.
Qualifications
- 3+ years of experience in HR coordination, onboarding administration, recruiting coordination, employee experience, or a related HR support function.
- Demonstrated experience supporting new hire administration, including onboarding paperwork, I-9s, background checks, electronic signatures, and document tracking.
- Experience working in a larger organization or high-volume environment is strongly required.
- Comfortable managing multiple deadlines, employees, candidates, and administrative processes simultaneously.
- Strong attention to detail and the ability to identify missing information and follow through until items are completed.
- Excellent written and verbal communication skills.
- Strong customer service mindset with a professional and approachable communication style.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Experience with DocuSign and an HRIS/HCM or ATS is preferred.
- Familiarity with onboarding, employee records, I-9 administration, and HR compliance processes.
- Highly organized, proactive, dependable, and adaptable.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Comfortable working in a fast-moving environment where priorities may change throughout the day.
- Experience supporting employee events, orientations, recognition programs, or employee engagement initiatives is a plus.
Additional Details
- Contract Length: Mid-September 2026 through January 2027
- Start Date: Flexible; candidates can start prior to the leave beginning.
- Schedule: Full-time, Monday–Friday, 8:30 AM–5:00 PM
- Work Arrangement: Fully onsite during initial training. Once fully trained, the position can transition to a hybrid schedule of Monday, Wednesday, and Thursday onsite.
- Overtime: Eligible, although overtime is not expected to be frequent.
- Interview Process: Initial Teams interview followed by an onsite interview with members of the HR/People team.
Perks
- Opportunity to gain experience within a large, growing organization.
- Collaborative HR team environment.
- Exposure to onboarding, employee experience, Talent Acquisition, HR operations, and compliance.
- Hybrid flexibility after successful completion of training.
- Addison Group benefits eligibility.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
HR Specialist
San Antonio, TX
Job Title: HR Specialist Location: Austin, TX Industry: Financial Services Pay: $26–29/hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client Addison Group is partnering with a well-established Financial Serv...
Recommended
-
Contract Specialist
Washington, DC
Job Title: Contract Specialist Industry: Nonprofit / Association Location (city, state): Washington, DC Assignment Type: Contract (6 months, with potential to extend or convert based on performance and budget) Pay: $40 - $55 / hour Work Schedule: Hybri...
Recommended
-
Client Service Specialist
Peoria, AZ
Job Title: Client Service Specialist Location (city, state): Peoria, AZ Compensation: $20.00 - $25.00 / hour Industry: Financial Services Benefits: This position is eligible for medical, dental, and vision insurance, with the employer covering 75% of t...
Recommended
-
Commercial Litigation Legal Assistant
Rockville, MD
Job Title: Commercial Litigation Legal Assistant Industry: Legal Location: Rockville, MD Assignment Type: Direct Hire Pay: $33.50-$38 / Per Hour Work Schedule: Full-Time | Monday-Friday | 8:00 AM-5:00 PM | 100% Onsite Benefits: This position is eligibl...
Recommended
-
Litigation Legal Assistant
Phoenix, AZ
Role: Litigation Legal Assistant Location (City, State): Phoenix, AZ Compensation: 3-5 years of experience: $70,000-$75,000 annually 8-10+ years of experience: $80,000 annually Direct Hire Industry: Legal Benefits: This position is eligible for medical...
Recommended
-
HR Business Partner
Littleton, CO
Job Title: HR Business Partner Location: Littleton, CO Industry: Faith-Based Pay: $70,000 - $80,000 annually Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to id...
Recommended
-
Contract and Proposal Specialist
Peoria, AZ
Job Title: Contract and Proposal Specialist Location (city, state): Peoria, AZ Compensation: $70,000 annually (Direct Hire) Industry: Defense Equipment Benefits: This position is eligible for medical, dental, vision, life insurance, disability coverage...
Recommended
-
Administrative Operations Specialist
Bethesda, MD
Role: Administrative Operations Specialist Location: Bethesda, MD Salary: $82,000 - $100,000 / year Work Schedule: Full time, Monday - Friday 8:30a - 5:30pm. The position follows a hybrid schedule with four days per week in the office and remote flexib...
Recommended
-
Foreclosure Referrals Processor
Phoenix, AZ
Job Title: Foreclosure Referrals Processor Location (city, state): Phoenix, AZ Compensation: $20.00-$24.00/hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications: High school diploma or GED required. 1+ year of...
Recommended
-
Mailroom and Printing Operations Assistant
Washington, DC
Job Title: Mailroom & Printing Operations Assistant Industry: Professional Services / Office Operations Location: Washington, DC Assignment Type: Contract-to-Hire (approximately 3–4 month contract period before potential permanent hire) Pay: $18 – $20/...
Recommended
-
Mailroom and Printing Operations Assistant
Washington, DC
Job Title: Mailroom & Printing Operations Assistant Industry: Professional Services / Office Operations Location: Washington, DC Assignment Type: Contract-to-Hire (approximately 3–4 month contract period before potential permanent hire) Pay: $18 – $20/...
Recommended
-
Bilingual (English-Spanish) Customer Service Specialist
McLean, VA
Job Title: Bilngual (English/Spanish) Customer Service Representative Industry: Consumer Services / Dispute Resolution Location (city, state): McLean, VA Assignment Type: Contract-to-Hire | Long-term contract assignment Pay: $25.00 – $26.00 / hour Work...
Recommended
-
Member Services Representative
Reston, VA
Job Title: Contact Center Member Services Representative Industry: Banking / Financial Services Location (city, state): Reston, VA Assignment Type: Contract-to-Hire Pay: $22.00 per hour Work Schedule: Monday – Friday, 8:30 AM – 5:30 PM; 40 hours per we...
Recommended
-
Information Governance – Matter Mobility Coordinator
Phoenix, AZ
Job Title: Information Governance – Matter Mobility Coordinator Location (city, state): Phoenix, AZ (85016) Compensation: $78,000–$92,000 (Direct Hire) Industry: Legal Benefits: This position is eligible for a comprehensive benefits package including m...
Recommended
-
Senior Administrator
Washington, DC
Job Title: Senior Administrator Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $83,000 - $90,000 (depending on experience) Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM ET; 40 hou...
Recommended
-
Manager of Administrative Operations
New York;, NY
Job Title: Manager of Administrative Operations Location (city, state): New York, NY (Hybrid Schedule) Industry: Professional Services / Legal Services Pay: $170,000 - $200,000 depending on experience Benefits: Dental, health, vision and 401K About Our...
Recommended
-
Senior Litigation Paralegal
Phoenix, AZ
Job Title: Senior Litigation Paralegal (Civil) Location: Phoenix, AZ Compensation: Contract: $38.46 – $43.26 / Hour Conversion: $80000 – $90000 / Year + monthly bonus Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualific...
Recommended
-
Membership Specialist
Chicago, IL
Job Title: Membership Specialist Industry: Nonprofit Location: Chicago, IL Assignment Type: Contract-to-Hire Pay: $20–$24/hour Work Schedule: Monday–Friday | 8:30 AM -5:00 PM | 100% Onsite Benefits: This position is eligible for medical, dental, vision...
Recommended
-
Bilingual Operations Assistant
District of Columbia
Job Title: Bilingual Operations Assistant Industry: Professional Services / Consulting / Business Services Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | 3-4 months Pay: $21 $24 / hour, commensurate with experience Work Sch...
Recommended
-
Member Service Specialist
Tulsa Metro Area, Oklahoma
Job Title: Member Service Specialist Industry: Insurance / Healthcare Services Location (City, State): Tulsa, OK Assignment Type: Full-Time, Direct Hire Pay: $20-25/hr Work Schedule: Monday–Friday, 10am-7pm Benefits: This position is eligible for medic...
Recommended
-
Business Development Representative
Tulsa, OK
Job Title: Business Development Representative Industry: Software as a Service (SaaS) / Marketing Technology Location (City, State): Tulsa, OK Assignment Type: Direct Hire | Full-Time Pay: $55-60k Work Schedule: Monday–Friday, standard business hours. ...
Recommended
-
Inside Sales Representative
Frederick, MD
Job Title: Inside Sales Representative Industry: Financial Services / Insurance Location (City, State): Frederick, MD Assignment Type: Direct Hire Pay: $40,000 base salary + uncapped commission (OTE typically $70,000–$90,000) Work Schedule: Monday – Fr...
Recommended
-
Wholesale Account Executive
Scottsdale, AZ
Wholesale Account Executive Location (city, state): Scottsdale, AZ Compensation: $75000-$120,000 Industry: Financial Services / Residential Mortgage Lending Benefits: This position is eligible for Medical coverage through UnitedHealthcare and Kaiser De...
Recommended
-
Customer Experience Agent - 9am-6pm
Palatine, IL
Job Title: Customer Service Agent Industry: Transportation / Logistics Location (City, State): Palatine, IL Assignment Type: Contract-to-Hire Pay: $20 - $21 / hour Available shifts: Monday-Friday, 9am - 6pm or 9:30am - 6:30pm Benefits: This position is...
Recommended
-
Membership Assistant
District of Columbia
Job Title: Membership Assistant Industry: Nonprofit Association Location: Washington, DC (Hybrid) Assignment Type: Contract | 2–3 Months Pay: $20 – $23/hour (depending on experience) Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM Benefits: This posi...
Recommended
-
Office Manager
Maryland
Job Title: Office Manager Industry: Construction / Real Estate Location: Columbia, MD (Fully In Office) Assignment Type: Contract (4-5 months) Pay: $26 – $28 / hour (based on experience) Work Schedule: Monday–Friday, 8:00 AM – 5:00 PM Benefits: This po...
Recommended
-
Legal Administrative Assistant
Minneapolis, MN
Job Title: Legal Administrative Assistant – Litigation Industry: Legal Services Location (city, state): Minneapolis, Minnesota Assignment Type: Direct Hire Pay: $80,000 – $90,000 / YEAR Work Schedule: Hybrid (3 days onsite), Monday through Friday, 8:30...
Recommended
-
Office Assistant: Filing & Shredding
Reston, VA
Job Title: Office Assistant: Filing & Shredding Industry: Homebuilding / Corporate Services Location (city, state): Reston, VA (Fully In Office) Assignment Type: Temporary Contract | Tuesday, 9/1 - Wednesday, 9/9 Pay: $17-18/hour (based on experience) ...
Recommended
-
Revit Integrator (BIM Coordinator) – Contract
Chandler, AZ
Job Title: Revit Integrator (BIM Coordinator) – Contract Location (city, state): Chandler, AZ (85226) Candidates must reside within 60 miles of the Chandler hub. Compensation: $28–$30/hour, with flexibility for highly qualified candidates Benefits: Thi...
Recommended
-
Senior BIM Coordinator
Arizona
Job Title: Remote Senior BIM Coordinator Location: Remote (Candidates must live within 60 miles of the hub) Compensation: $35 – $40 / Hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Additional benefits may include ESOP...
Recommended