Executive Assistant
Oakland, CA
Category: Administrative
Reference ID: 10070496
Shortcut: http://addisongroup.gosnaphop.com/0TZkn8
Job Title: Executive Assistant, contract-to-hire
Location (City, State): Oakland, CA
Industry: Nonprofit / Community Services
Pay: $38-$48/hour, depending on experience
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a mission-driven organization seeking an experienced Executive Assistant to support two senior executives. This is a highly visible role that combines executive support, project coordination, and operational administration. The ideal candidate is proactive, highly organized, and able to step into a fast-paced environment with minimal training.
Job Description:
The Executive Assistant will provide direct support to two senior leaders, managing complex calendars, coordinating meetings and special projects, and handling sensitive information with discretion. This individual will serve as a key administrative partner, helping keep day-to-day operations running smoothly while supporting strategic initiatives across the organization.
Key Responsibilities:
- Manage complex scheduling, calendar coordination, and meeting logistics for senior leadership.
- Coordinate board and executive meetings, including agendas, Zoom links, materials, surveys, and catering arrangements.
- Maintain and organize confidential files, records, and operational documentation.
- Assist with administrative support related to financial and operational processes.
- Support cross-functional projects and independently manage assigned initiatives.
- Track deadlines, maintain reporting documents, and improve organizational processes.
- Serve as a trusted liaison between leadership and internal/external stakeholders.
- Handle sensitive information with professionalism and a high level of confidentiality.
Qualifications:
- 3+ years of Executive Assistant, Administrative, Office Management, or Project Coordination experience.
- Experience supporting senior leaders in a fast-paced environment.
- Strong organizational, multitasking, and project management skills.
- Ability to manage high volumes of documentation and maintain exceptional attention to detail.
- Strong communication skills and professional executive presence.
- Experience working in mid-sized or large organizations preferred.
- Proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
- Ability to work independently and quickly establish trust with leadership.
- Bachelor's degree preferred but equivalent experience will be considered.
Additional Details:
- Schedule: Full-time, Monday-Friday
- Work Arrangement: Fully onsite, five days per week in Oakland, CA
- Employment Type: Direct Hire, Contract-to-Hire, or Long-Term Contract (12+ months)
- Reporting Structure: Direct support to two senior executives
- Interview Process: Virtual interview followed by an onsite interview.
Perks:
- High-visibility role with direct exposure to executive leadership
- Opportunity to make a meaningful impact within a mission-driven organization
- Diverse responsibilities spanning executive support, operations, and project coordination
- Collaborative and team-oriented environment
- Opportunity to streamline processes and create organizational efficiencies
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