Executive Assistant
Oakland, CA
Category: Administrative
Reference ID: 10070496
Shortcut: http://addisongroup.gosnaphop.com/0TZkn8
Job Title: Executive Assistant, contract-to-hire
Location (City, State): Oakland, CA
Industry: Nonprofit / Community Services
Pay: $38-$48/hour, depending on experience
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a mission-driven organization seeking an experienced Executive Assistant to support two senior executives. This is a highly visible role that combines executive support, project coordination, and operational administration. The ideal candidate is proactive, highly organized, and able to step into a fast-paced environment with minimal training.
Job Description:
The Executive Assistant will provide direct support to two senior leaders, managing complex calendars, coordinating meetings and special projects, and handling sensitive information with discretion. This individual will serve as a key administrative partner, helping keep day-to-day operations running smoothly while supporting strategic initiatives across the organization.
Key Responsibilities:
- Manage complex scheduling, calendar coordination, and meeting logistics for senior leadership.
- Coordinate board and executive meetings, including agendas, Zoom links, materials, surveys, and catering arrangements.
- Maintain and organize confidential files, records, and operational documentation.
- Assist with administrative support related to financial and operational processes.
- Support cross-functional projects and independently manage assigned initiatives.
- Track deadlines, maintain reporting documents, and improve organizational processes.
- Serve as a trusted liaison between leadership and internal/external stakeholders.
- Handle sensitive information with professionalism and a high level of confidentiality.
Qualifications:
- 3+ years of Executive Assistant, Administrative, Office Management, or Project Coordination experience.
- Experience supporting senior leaders in a fast-paced environment.
- Strong organizational, multitasking, and project management skills.
- Ability to manage high volumes of documentation and maintain exceptional attention to detail.
- Strong communication skills and professional executive presence.
- Experience working in mid-sized or large organizations preferred.
- Proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
- Ability to work independently and quickly establish trust with leadership.
- Bachelor's degree preferred but equivalent experience will be considered.
Additional Details:
- Schedule: Full-time, Monday-Friday
- Work Arrangement: Fully onsite, five days per week in Oakland, CA
- Employment Type: Direct Hire, Contract-to-Hire, or Long-Term Contract (12+ months)
- Reporting Structure: Direct support to two senior executives
- Interview Process: Virtual interview followed by an onsite interview.
Perks:
- High-visibility role with direct exposure to executive leadership
- Opportunity to make a meaningful impact within a mission-driven organization
- Diverse responsibilities spanning executive support, operations, and project coordination
- Collaborative and team-oriented environment
- Opportunity to streamline processes and create organizational efficiencies
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin1
-
Administrative Coordinator
Chicago Metro Area, Illinois
Job Title: Administrative Coordinator Location: Chicago, IL Industry: Real Estate Investment Compensation: $65,000 - $80,000 annually, plus potential bonus Work Schedule: Monday- Friday 100% in office Benefits: This position is eligible for medical, de...
Recommended
-
Executive Assistant
San Francisco, CA
Job Title: Executive Assistant / Senior Administrator Location (city, state): San Francisco, CA (Hybrid) Industry: Professional Services / Consulting Pay: $91,000 – $99,000 base Benefits: This position is eligible for medical, dental, vision, and 401(k...
Recommended
-
Tree Care Branch Manager
San Jose, CA
Job Title: Tree Care Branch Manager Industry: Commercial Landscaping / Tree Care Services Location (City, State): San Jose, CA Assignment Type: Direct Hire Pay: $110,000 - $140,000 annually + performance-based bonus Work Schedule: Full-time | Standard ...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Financial Services Pay: $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established ...
Recommended
-
Executive Coordinator
San Antonio, TX
Job Title: Executive Coordinator Location: San Antonio, TX Industry: Financial Services Pay: $70,000-$75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-es...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Landscape Account Manager
Livermore, CA
Job Title: Landscape Sales Manager Location (City, State): Livermore, CA Compensation: 70,640 to $75,000 Base + 4% comissions. optional company vehicle Industry: Landscaping / Facilities Services Benefits: This position is eligible for PTO, medical/den...
Recommended
-
Landscape Account Manager
Burlingame, CA
Job Title: Landscape Account Manager Location (City, State): Burlingame, CA Compensation: $70,304 - $85,000 + bonus Industry: Landscaping / Facilities Services Benefits: This position is eligible for PTO, medical/dental/vision coverage, 401(k), discoun...
Recommended
-
Landscape Account Manager
Pleasanton, CA
Job Title: Landscape Account Manager Location (City, State): Pleasanton, CA Compensation: $70,304 - $82,000 + optional company vehicle Industry: Landscaping / Facilities Services Benefits: This position is eligible for PTO, medical/dental/vision covera...
Recommended
-
HRBP
Newport News, VA
Job Title: Human Resources Business Partner (HRBP) Industry: Manufacturing Location (City, State): Newport News, VA Assignment Type: Direct Hire | Full-Time | Onsite Pay: $75,000 - $80,000 annually Work Schedule: Monday – Friday, 8:30 AM – 5:30 PM Bene...
Recommended
-
Project Coordinator
Anaheim, CA
Job Title: Project Coordinator Location: Anaheim, CA Type: Contract to hire Industry: Construction Pay: $35-$40/per hour Benefits: This position is eligible for Medical, Dental, Vision, 401k About Our Client: Addison Group is partnering with our client...
Recommended
-
Executive Associate and Project Lead
District of Columbia
Job Title: Executive Associate and Project Lead Industry: Nonprofit / Philanthropy Location: Remote (EST or CST preferred) Assignment Type: Direct Hire Pay: $85,000 to $120,000 commensurate with experience Work Schedule: Monday through Friday, 9am to 5...
Recommended
-
Attorney Support Assistant
Washington, DC
Job Title: Attorney Support Assistant Industry: Legal Services Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $90,000 - $110,000 annually (depending on experience) Work Schedule: Hybrid schedule, Monday through Thursday onsite...
Recommended
-
Senior Proposal Specialist
Selma, TX
Job Title: Senior Proposal Specialist Location: San Antonio, TX Industry: Construction Pay: $65,000 - $80,000 annually Benefits: Medical, Dental, Vision, 401k About Our Client Addison Group is partnering with a well-established construction organizatio...
Recommended
-
Executive Assistant
Denver, CO
Job Title: Executive Assistant Location: Downtown Denver, CO Industry: Financial Services Pay: $75,000-$85,000 + annual bonus Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is a well-established ...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Fuel Pay: $50,000–$55,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established organi...
Recommended
-
Senior Project Manager (Design)
Rockville, MD
Job Title: Senior Project Manager Industry: Commercial Furniture / Interior Construction & Design Location (City, State): Rockville, MD Assignment Type: Direct Hire Pay: $85,000 - $100,000 annually Work Schedule: Full-Time | Primarily onsite with regul...
Recommended
-
Director of Operations
Maryland
Job Title: Director of Operations Location (city, state): Montgomery County, MD Industry: Construction/Environmental Pay: $165,000-180,000/yr Benefits: Comprehensive medical, dental, vision, 401(k), PTO, and additional executive-level benefits About Ou...
Recommended
-
Mortgage Department Manager
tulsa, OK
Job Title: Mortgage Department Manager Location: Tulsa, OK Type of Employment: Direct Hire Compensation: $70k-80k Industry: Banking - Credit Union Benefits: Full Package Position Summary Addison Group is hiring on behalf of our client a Mortgage Manage...
Recommended
-
Administrative Assistant
Irving, TX
Job Title: Administrative Assistant Location (City, State): Irving, TX Work Schedule: M-F, 7:30 am – 4:30 pm Type of Employment: Contract to Hire Compensation: $24 - $25 /hour Industry: Construction Benefits: This role is eligible for dental, vision, a...
Recommended
-
Administrative Assistant
Wilmer, TX
Job Title: Administrative Assistant Location (City, State): Wilmer, TX Work Schedule: M-F, 7 am – 4 pm Type of Employment: Long Term Contract Compensation: $24 - $25 /hour Industry: Construction Benefits: This role is eligible for dental, vision, and h...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (3–5 months) Pay: $25–$30/hour (commensurate with experience) Work Schedule: Full-ti...
Recommended
-
Landscape Operations Manager
Raleigh, NC
Job Title: Operations Manager Location (city, state): Raleigh, NC Industry: Landscaping / Construction Services Pay: $65,000 - $70,000 About Our Client: Addison Group is partnering with our client, a leading provider in commercial landscaping and const...
Recommended
-
Senior Estimator
Phoenix Metro Area, Arizona
Job Title: Senior Estimator / Estimator – Underground Construction Location (city, state): Avondale, AZ (relocating from Glendale, AZ in the July/August timeframe) Compensation: Senior Estimator: $85,000 - $105,000 annually + 3% Safe Harbor contributio...
Recommended
-
Chief Operating Officer
Austin, TX
Job Title: Chief Operating Officer (COO) Location: Austin, TX Compensation: $200,000 - $250,000 / Annually Work Schedule: Standard business hours (8:00 AM – 5:00 PM) Benefits: This position is eligible for medical, dental, vision, and 401(k). Position ...
Recommended
-
Assistant Property Manager
Plano, TX
Job Title: Assistant Property Manager Location: Plano, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Direct Hire Compensation: $65000 – $75000 / Year Industry: Commercial Real Estate / Property Management Benefits: This...
Recommended
-
Senior Proposal Manager
Virginia
Job Title: Senior Proposal Manager Location: Northern Virginia (Hybrid) Industry: Government Contracting & Professional Services Pay: $165000 - $175000 / Year DOE Benefits: Comprehensive medical, dental, and vision coverage, retirement savings program,...
Recommended
-
Legal Assistant
Columbia, MD
Job Title: Legal Assistant (Legal Executive Assistant) Industry: Legal Location: Columbia, MD Assignment Type: Contract to Hire Pay: $30 – $38.50 / Hour Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (fully onsite) Benefits: This position is eligibl...
Recommended
-
Logistics Coordinator
Franklin, TN
Job Title: Supply Chain & Logistics Coordinator Location (City, State): Brentwood, TN Industry: Distribution / Logistics Pay: $28-36/hour Type: Contract to Hire or Direct Hire Benefits: Eligible for Medical, Dental, and Vision About Our Client: Addison...
Recommended
-
Administrative Assistant to VP
Chicago, IL
Job Title: Administrative Assistant to VP Location: Chicago, Illinois - Southside Industry: Nonprofit / Healthcare Compensation: $25 – $30 / hour Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote) Benefits: T...
Recommended