Executive Assistant
Annapolis, MD
Category: Administrative
Reference ID: 10083548
Shortcut: http://addisongroup.gosnaphop.com/UYNuVr
Role: Executive Assistant
Industry: Financial Services
Location (city, state): Annapolis, MD
Assignment Type: Direct Hire
Pay: $85,000 – $110,000 / year (some flexibility) + discretionary bonus up to 10% and minimum 10% equity
Work Schedule: Monday–Friday, 9:00 AM–5:00 PM; fully onsite, 5 days per week
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a leading investment firm focused on sustainable infrastructure and clean energy initiatives. The organization invests in projects that support renewable energy, energy efficiency, and other environmentally beneficial infrastructure. Our client offers a collaborative, high-performing work environment where employees have the opportunity to work closely with senior leadership and contribute to key business initiatives.
Job Description:
Addison Group is seeking an experienced Executive Assistant to support two senior executives overseeing Human Resources and Legal functions. This individual will play an important role in keeping daily operations organized, managing complex schedules, and ensuring leadership is prepared for meetings and key priorities.
The ideal candidate is proactive, highly organized, and comfortable navigating a fast-paced corporate environment. This person must demonstrate sound judgment, maintain confidentiality, and anticipate executive needs while balancing multiple priorities. Strong communication skills, attention to detail, and the ability to build relationships across departments are essential for success.
Key Responsibilities:
- Provide high-level administrative support to two senior executives, including complex calendar management and daily scheduling.
- Coordinate meetings across departments, manage scheduling conflicts, and ensure priorities are handled efficiently.
- Arrange domestic travel, prepare itineraries, and assist with expense reporting.
- Develop, edit, and format presentations, reports, meeting agendas, and professional correspondence.
- Track deadlines, action items, and follow-ups to keep projects and initiatives moving forward.
- Prepare meeting materials and coordinate logistics for leadership meetings and other important business discussions.
- Assist with company-wide events, Board of Directors meetings, holiday celebrations, and onsite activities in partnership with the Operations team.
- Support ongoing administrative processes, departmental initiatives, and special projects.
- Maintain accurate records, organized files, and confidential documentation.
- Process invoices, expenses, and other administrative requests in a timely and accurate manner.
- Communicate professionally with internal teams and external stakeholders.
- Exercise discretion when handling sensitive information and anticipate the needs of senior leadership.
Qualifications:
- At least 5 years of executive administrative experience in a corporate, financial services, or professional services environment.
- Previous experience supporting C-suite executives strongly preferred.
- Demonstrated success managing complex calendars, coordinating meetings, and arranging domestic travel.
- Proficiency in Microsoft Office, particularly Outlook and PowerPoint; working knowledge of Word and Excel.
- Exceptional organizational skills and strong attention to detail.
- Ability to manage competing priorities, meet deadlines, and remain composed under pressure.
- Proactive, task-oriented approach with strong follow-through and problem-solving abilities.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to collaborate across multiple departments.
- High level of professionalism, discretion, and judgment when handling confidential information.
- Bachelor's degree preferred or an equivalent combination of education and relevant experience.
Additional Details:
- Compensation: $85,000–$110,000 annually, with some flexibility based on experience.
- Bonus: Discretionary bonus of up to 10%.
- Equity: Minimum 10% equity.
- Schedule: Full-time, Monday–Friday, 9:00 AM–5:00 PM.
- Work Arrangement: Fully onsite, five days per week in Annapolis, MD.
- Interview Process: Initial HR screening, followed by a virtual interview with senior leadership and an onsite interview.
- Anticipated Start: Approximately two weeks' notice, depending on the selected candidate's availability.
Perks:
- Competitive base salary with additional bonus and equity opportunities.
- Direct exposure to senior leadership and involvement in important business initiatives.
- Opportunity to support multiple executive leaders across key corporate functions.
- Collaborative and professional workplace culture.
- Meaningful involvement in an organization focused on sustainable infrastructure and clean energy investment.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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