Administrative Assistant
Houston Metro Area, Texas
Category: Administrative
Reference ID: 10084072
Shortcut: http://addisongroup.gosnaphop.com/fQTBv1
Position: Administrative Assistant
Location: Houston, TX (Onsite)
Employment Type: Contract
Hours: M-F 8:30-5pm
Pay: $20.00/hour
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Description:
We are looking for a detail-oriented, highly organized Administrative Assistant to support our office operations, with a focus on managing physical records. This person will prepare paper files for offsite storage, create clear and consistent labels, and keep our filing systems accurate and easy to navigate.
Responsibilities:
- Sort, organize, and prepare paper files and documents for long-term storage
- Create, print, and apply labels to files, folders, and storage boxes following a consistent labeling system
- Maintain an inventory or log of boxed and stored records so items can be located quickly
- Coordinate with storage vendors for pickups, deliveries, and retrieval requests
- Follow document retention schedules and flag files that are eligible for archiving or secure destruction
- Maintain and improve filing systems, both in-office and archived
- Handle general office administrative tasks, including data entry, scanning, copying, and answering routine requests
- Protect confidential information and ensure sensitive records are handled properly
Required:
- 1+ years of administrative experience in an office setting
- Strong organizational skills and exceptional attention to detail
- Experience organizing, filing, and managing paper records
- Ability to create clear, accurate labels (by hand or using label-making software)
- Proficiency with Microsoft Office or Google Workspace (Word, Excel/Sheets)
- Reliable, able to manage multiple tasks and meet deadlines independently
- Ability to lift and carry storage boxes up to [25–30] lbs
Preferred:
- Experience with records management or document retention practices
- Familiarity with label printers (such as Brother or Dymo) or mail merge for labels
- Experience working with offsite storage vendors
Physical Requirements:
- Frequent lifting, bending, and carrying of file boxes (must be able to lift 25-50lbs)
- Extended periods of sorting, standing, and computer work
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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