Administrative Assistant
Illinois
Category: Administrative
Reference ID: 10084163
Shortcut: http://addisongroup.gosnaphop.com/Q6MK3X
Job Title: Administrative Assistant
Industry: Education
Location: Great Lakes, IL
Assignment Type: Contract-to-Hire
Pay: $20.00 – $23.00 / Per hour
Work Schedule: Monday–Friday, 8:00 AM–4:30 PM | 100% Onsite
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is an educational organization dedicated to providing a supportive, student-focused learning environment. The organization values collaboration, professionalism, and strong administrative support to ensure efficient daily operations for students, families, and staff.
Job Description:
We are seeking a detail-oriented, bilingual Administrative Assistant to provide essential office support within an educational setting. This individual will assist with student documentation, scheduling, correspondence, and general administrative functions while serving as a welcoming point of contact for families, employees, and visitors. The ideal candidate is organized, adaptable, and comfortable managing confidential information in a busy school environment.
Key Responsibilities:
- Maintain and update student information, including enrollment, attendance, disciplinary records, and educational support documentation.
- Coordinate administrative communications, including preparing letters, reports, informational materials, and school-wide announcements.
- Welcome students, families, and visitors while overseeing check-in procedures and directing inquiries appropriately.
- Provide clerical assistance to school leadership, teachers, and administrative personnel.
- Organize electronic and physical records to ensure information is accurate, accessible, and securely maintained.
- Track student and employee attendance, including substitute teacher documentation and related reporting.
- Assist with gathering and organizing attendance information for required state reporting.
- Manage calendars, coordinate appointments, and assist with scheduling school activities, meetings, and events.
- Process purchasing requests, monitor supply needs, and provide basic budget tracking assistance.
- Support student registration, enrollment verification, and documentation for specialized educational programs.
- Assist with scheduling student support meetings and maintaining related administrative records.
- Collaborate with school personnel on attendance concerns, student documentation, and administrative follow-up.
- Help coordinate family engagement activities, educational workshops, and community events.
- Respond to incoming phone calls, emails, and general office requests in a professional and timely manner.
- Perform additional administrative assignments to support daily school operations.
Qualifications:
- Minimum of 2 years of administrative or office support experience required.
- Bilingual proficiency in English and Spanish required.
- Experience using Google Workspace (Docs, Sheets, Gmail, Calendar, and Drive) required.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills, including accurate grammar and professional correspondence.
- Proficiency with general office equipment, electronic filing systems, and administrative technology.
- Ability to maintain detailed records, review information for accuracy, and prepare reports.
- Strong interpersonal skills and the ability to communicate effectively with students, families, and employees.
- Demonstrated discretion when handling confidential or sensitive information.
- Comfortable working independently, identifying solutions, and adjusting to changing priorities.
- Previous administrative experience in a school or educational environment preferred.
- Familiarity with student attendance, enrollment processes, or educational recordkeeping is a plus.
Additional Details:
- Location: Great Lakes, IL
- Schedule: Fully onsite, Monday through Friday, 8:00 AM–4:30 PM, with a 30-minute lunch.
- Assignment: Contract-to-hire
Perks:
- Opportunity to transition into a permanent position.
- Consistent weekday schedule with no weekend hours specified.
- Collaborative, community-focused educational environment.
- Opportunity to work closely with school leadership, faculty, and families.
- Meaningful role supporting student services and daily school operations.
- Opportunity to expand administrative experience within the education industry.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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