Leave of Absence Administrator
San Antonio, TX
Category: Human Resources
Reference ID: 10083349
Shortcut: http://addisongroup.gosnaphop.com/ZDl9US
Job Title: Leave of Absence Administrator
Location: San Antonio, TX
Employment Type: Direct Hire
Industry: Non-profit
Pay: $30-$32 per hour
Schedule: Monday-Friday, 8AM-5PM - Fully onsite
Benefits: This position is eligible for medical, dental, vision, 401k.
About Our Client
Addison Group is partnering with a well-established nonprofit organization seeking a detail-oriented Leaves of Absence Administrator to support employee leave programs and ensure compliance with applicable employment laws and organizational policies. This individual will help employees navigate the leave process while coordinating with HR, management, and external benefit providers.
Job Description
The Leaves of Absence Administrator will oversee the administration of employee leave requests from initial submission through return to work. This role requires strong organizational skills, discretion when handling confidential employee information, and the ability to manage multiple cases while providing responsive employee support.
Key Responsibilities
- Administer employee leave requests, including FMLA, ADA-related leaves, short-term disability, long-term disability, and other applicable leave programs.
- Guide employees and managers through leave procedures, eligibility requirements, documentation, and return-to-work processes.
- Review leave applications and supporting documentation for completeness, accuracy, and compliance with company policies and applicable regulations.
- Maintain accurate leave records, track important deadlines, and update employee information within HR systems.
- Coordinate with HR business partners, payroll, benefits teams, healthcare providers, and third-party administrators to facilitate leave management.
- Monitor leave durations, extensions, and anticipated return dates while communicating necessary updates to relevant stakeholders.
- Provide timely responses to employee questions regarding leave eligibility, benefits continuation, required paperwork, and available resources.
- Assist with reasonable accommodation requests and coordinate with HR to support the interactive process in accordance with applicable requirements.
- Ensure employee leave information is handled confidentially and maintained in accordance with recordkeeping standards.
- Identify opportunities to improve leave administration processes, documentation, and employee communication.
Qualifications
- 3–5 years of experience in leave of absence administration, benefits administration, or a related human resources function.
- Working knowledge of FMLA, ADA, short-term and long-term disability, and applicable leave regulations.
- Experience managing leave requests, reviewing supporting documentation, tracking deadlines, and coordinating return-to-work processes.
- Strong organizational skills with the ability to manage multiple cases while maintaining accurate records.
- Excellent written and verbal communication skills with a strong employee-service mindset.
- Ability to handle confidential employee and medical information with discretion.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with HRIS platforms, leave management software, or third-party leave administration systems preferred.
- Strong attention to detail and the ability to interpret policies and communicate procedures clearly.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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