Role: Billing Specialist

Location: New York, NY (Midtown)

Pay Rate Range: $60000 - $95000 / Year

Internal Job ID: 10020355

Midtown law firm is seeking a legal biller. This position will process a large volume of bills on a monthly basis. Bills will need to be processed accurately and timely in accordance with billing professional instructions, client guidelines, and billing department policies and procedures.

Job Responsibilities:

• Accurately and timely process high volume of bills each month, including complex bills with requirements such as split party billing and multiple discounts by matter for client-level bills.
• Familiarize self with special fee arrangements for clients and act as resource to billing professionals on how to best implement arrangements.
• Create and maintain accurate and up-to date client and/or billing professional specific billing instructions.
• Review client and matter setup for accuracy and consistency.
• Review and edit pre-bills according to billing professional instructions and client billing guidelines.
• Communicate effectively with billing professionals, assistants and clients to solve problems that arise during the billing process to ensure that bills are mailed timely. Escalate to the Lead Billing Specialist, if necessary, clearly articulating the issue and possible solutions.
• Actively listen to issues raised by billing professionals and offer suggestions to the Lead Billing Specialist on process changes that address the issues.
• Clearly articulate Firm’s billing policies, including policies on write-offs and carry forwards to billing professionals and their assistants.
• Monitor carry forwards and write-offs and alert Lead Billing Specialist of problems.
• Coordinate with Accounts Payable to ensure that all costs are captured timely, particularly in the case of an out-of-cycle invoice, such as when a closing occurs.
• Troubleshoot with Collections to resolve billing issues resulting in payment problems.
• Create billing schedules and bill and payment analyses as required.
• Assist with special billing projects as needed.

Requirements:

·        Must have a minimum of two years of legal billing experience.

·        Self-starter who proactively focuses on providing excellent and responsive client service.

·        Quickly grasps processes and procedures and applies them to everyday tasks.

·        Prioritizes and organizes workflow to complete tasks in a timely manner.

·        Active listening skills and a systematic and structured approach to problem solving which results in the implementation of practical solutions.

·        Adapts to different work styles and to changing circumstances while adhering to Firm policies and billing guidelines.

·        Communicates effectively with all levels of the organization both verbally and in writing.

·        Works well under pressure and stays focused on accomplishing the task.

·        Exercises good judgment.

·        Works well both independently as well as part of a team.

·        Knowledge of billing systems such as Aderant or Elite.

·        Experience with e-billing.

·        Solid basic math skills, including adding, subtracting, multiplication, division and calculating percentages.

·        Excellent spelling and grammar skills.

·        Demonstrated proficiency with Word and Excel.

·        Strong attention to detail and ability to follow instructions accurately.

Why choose Addison Finance & Accounting?

• Pay: We negotiate high salaries using U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Finance & Accounting job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.