Administrative Director
Chicago, IL
Category: Administrative
Reference ID: 10082844
Shortcut: http://addisongroup.gosnaphop.com/iWChqW
Job Title: Administrative Director
Industry: Hospitality
Location: Chicago, IL
Assignment Type: Direct Hire
Pay: $65,000–$75,000 annually + bonus eligibility
Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | 100% onsite
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is an established organization within the hospitality industry. The company offers a collaborative, fast-moving environment where operational excellence, customer service, teamwork, and accountability are highly valued.
Job Description:
Our client is seeking an Administrative Director to oversee key administrative and operational functions for its Chicago location.
The ideal candidate will bring strong administrative leadership experience along with excellent financial acumen. This individual will oversee two direct reports and work closely with internal departments to ensure financial processes, employee support, and day-to-day office operations run efficiently.
Key Responsibilities:
- Oversee daily administrative operations and provide leadership to two direct reports.
- Partner with HR and payroll teams to address employee payroll questions and administrative needs.
- Review and approve payroll adjustments and assist with timekeeping processes.
- Coordinate new-hire onboarding and orientation activities in partnership with recruiting and HR.
- Provide employees with general information regarding company benefits and enrollment procedures.
- Help maintain compliance with required workplace postings and administrative documentation.
- Manage office operations, supplies, equipment, printing needs, vendors, parking programs, and other workplace services.
- Assist with follow-up related to customer concerns and workplace or guest incidents when needed.
- Serve as the primary local contact for technology needs and coordinate with internal IT teams or external vendors.
- Manage and review financial activities including budgets, forecasts, payments, rent obligations, percentage-based rent calculations, and departmental expenses.
- Monitor cash-management processes, deposits, petty cash, and daily financial closeout activity.
- Review revenue activity and identify discrepancies, unusual transactions, or areas requiring additional follow-up.
- Coordinate customer billing, outstanding receivables, invoice processing, and other accounting-related activities.
- Serve as a key point of contact for internal accounting teams regarding accounts payable, accounts receivable, and general financial questions.
- Prepare recurring month-end reports, accrual information, expense forecasts, and variance explanations.
- Facilitate computer, telephone, and technology setup for new employees.
- Participate in management meetings and collaborate with department leaders on operational priorities.
- Build productive working relationships across departments while handling sensitive and confidential information appropriately.
Qualifications:
- Minimum of 4 years of administrative, office operations, or related professional experience.
- Strong experience reviewing budgets, expenses, forecasts, payments, or similar financial information.
- Comfortable working with numbers and identifying discrepancies or financial variances.
- Previous experience within hospitality, tourism, entertainment, food & beverage, or a related service-driven environment is highly preferred.
- Prior experience leading or supervising employees is a plus.
- Strong organizational skills with the ability to manage multiple areas of responsibility simultaneously.
- Excellent interpersonal skills and ability to collaborate effectively with employees, managers, and senior leadership.
- Sound judgment and discretion when handling confidential or sensitive information.
- Proficiency with Microsoft Office, particularly Excel and Word.
- Comfortable learning and working across payroll, accounting, scheduling, and other business systems.
Additional Details:
- Direct-hire opportunity with an ASAP start.
- Position is 100% onsite in downtown Chicago.
- Oversees two direct reports.
Perks:
- Leadership opportunity with direct reports.
- Broad exposure to finance, HR, operations, and office management.
- Highly visible position that partners with multiple departments.
- Opportunity to join an established organization within the hospitality and tourism space.
- Dynamic, service-oriented work environment where no two days are exactly the same.
-
Receptionist
Chicago, IL
Job Title: Receptionist Industry: Nonprofit Location: Chicago, IL – West Loop Assignment Type: Long term contract Pay: $20 – $23 / hour Work Schedule: Monday–Friday, 8:00 AM–4:45 PM | 100% On-Site Benefits: This position is eligible for medical, dental...
Recommended
-
Litigation Paralegal
Chicago, IL
Job Title: Litigation Paralegal Industry: Legal Location: Chicago, IL Assignment Type: Direct Hire Pay: $75,000–$90,000 annually Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM | 100% Onsite Benefits: This position is eligible for medical, dental, vi...
Recommended
-
Senior Paralegal – Personal Injury
Chicago, IL
Job Title: Senior Paralegal – Personal Injury Industry: Law Firm Location: Chicago, IL Assignment Type: Direct Hire Pay: $70,000 – $75,000 / yearly Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 100% On-site Benefits: This position is eligible for med...
Recommended
-
Corporate Paralegal - Real Estate
Chicago, IL
Job Title: Corporate Paralegal – Real Estate Industry: Legal Services Location: Chicago, IL Assignment Type: Direct Hire Pay: $90,000 annually + year-end bonus Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 100% On-Site Benefits: This position is elig...
Recommended
-
HR Communications Specialist
Chicago Metro Area, Illinois
Job Title: HR Communications Specialist Industry: CPG Location: Chicago, IL Assignment Type: Ongoing Contract Pay: $40–$48/hour Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, 40 hours per week. Hybrid schedule with approximately 3–4 days onsite per wee...
Recommended
-
Part-Time Grant Writer
Chicago, IL
Job Title: Part-Time Grant Writer Industry: Law Firm Location: REMOTE- US Based & must work CST Assignment Type: Contract | Part-Time | Project-Based Pay: $35 – $40 / hour Work Schedule: 15–20 hours per week, based on project needs. Hybrid initially, w...
Recommended
-
Director of Operations
Maryland
Job Title: Director of Operations Location (city, state): Montgomery County, MD Industry: Construction/Environmental Pay: $165,000-180,000/yr Benefits: Comprehensive medical, dental, vision, 401(k), PTO, and additional executive-level benefits About Ou...
Recommended
-
Conference and Meeting Coordinator
Chicago, IL
Job Title: Conference and Meeting Coordinator Location: Southside Chicago, IL – Hyde Park Area Industry: Civic & Social Organization Compensation: $24.00 – $27.00 / Hour Work Schedule: Monday–Friday, 8:30 AM – 5:00 PM, on-site (30-minute unpaid lunch) ...
Recommended
-
Accreditation Administrator
Chicago, IL
Job Title: Accreditation Administrator Industry: Nonprofit Location: Chicago, IL Assignment Type: Contract (Minimum 3 Months) Pay: $22–$25 per hour Work Schedule: Monday – Friday, 37.5 hours per week | Hybrid Benefits: This position is eligible for med...
Recommended
-
Commercial Property Manager
Tempe, AZ
Job Title: Commercial Property Manager Location: Phoenix, AZ Compensation: $85,000 - $110,000 (DOE) Industry: Commercial Real Estate / Property Management Benefits: This position is eligible for medical, dental, vision and 401(k) based on the employer'...
Recommended
-
Mortgage Department Manager
tulsa, OK
Job Title: Mortgage Department Manager Location: Tulsa, OK Type of Employment: Direct Hire Compensation: $70k-80k Industry: Banking - Credit Union Benefits: Full Package Position Summary Addison Group is hiring on behalf of our client a Mortgage Manage...
Recommended
-
Benefits Manager
Chicago, IL
Job Title: Benefits Manager Industry: Nonprofit Location: Chicago, IL (West Loop) Assignment Type: Direct Hire Pay: $70,000 – $85,000 annually Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM | Hybrid Benefits: This position is eligible for medical, d...
Recommended
-
Claims Coordinator
Irving, TX
Job Title: Claims Coordinator Location: Irving, TX Work Schedule: Monday–Friday, 8:00 AM–5:00 PM | Fully Onsite Type of Employment: Direct Hire Industry: Wholesale Distribution Compensation: $50,000–$60,000 annually Benefits: Medical, dental, and visio...
Recommended
-
Administrative Assistant – Clerical & Financial Support (Contract)
Washington, DC
Role: Accounting & Operations Clerk Location: Alexandria, VA Office Schedule — 5 Days in office Pay: $19 - $24 / hour Benefits: This role is eligible for medical, dental, vision and 401k. Our client in the Washington, D.C. metro area for over 40 years,...
Recommended
-
Customer Service Representative
Chicago, IL
Job Title: Customer Service Representative Industry: Distribution/Manufacturing Location (city, state): Rosemont, IL Assignment Type: Contract-to-Hire Pay: $21 – $21.50 / hour Work Schedule: Monday–Friday; call center hours are 7:00 AM–7:00 PM. Start t...
Recommended
-
Manager, Membership
Arlington, VA
Role: Manager, Membership Industry: Membership, Professional Associations, and Business Services Location (city, state): Arlington, VA Assignment Type: Direct Hire Pay: $110,000 – $115,000 / year plus potential performance-based bonuses of $35,000–$52,...
Recommended
-
Pre-Litigation Paralegal – Bilingual
Chicago, IL
Job Title: Pre-Litigation Paralegal – Bilingual Industry: Personal Injury Law Location: Chicago, IL Assignment Type: Direct Hire Pay: $45,000 – $55,000 annually Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM | 100% On-Site Benefits: This position is...
Recommended
-
Landscape Operations Manager
Jacksonville, FL
Job Title: Landscape Operations Manager Location: Jacksonville, FL Industry: Landscaping / Construction Services Pay: $65,000 - $75,000 / Year About Our Client: Addison Group is partnering with our client, a leading provider in commercial landscaping a...
Recommended
-
Landscape Operations Manager
Reno, NV
Job Title: Landscape Operations Manager Location: Reno, NV Industry: Landscaping / Construction Services Pay: $55,000 - $65,000 / Year About Our Client: Addison Group is partnering with our client, a leading provider in commercial landscaping and const...
Recommended
-
Senior Administrator
Washington, DC
Job Title: Senior Administrator Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $83,000 - $90,000 (depending on experience) Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM ET; 40 hou...
Recommended
-
Membership Specialist
Chicago, IL
Job Title: Membership Specialist Industry: Nonprofit Location: Chicago, IL Assignment Type: Contract-to-Hire Pay: $20–$24/hour Work Schedule: Monday–Friday | 8:30 AM -5:00 PM | 100% Onsite Benefits: This position is eligible for medical, dental, vision...
Recommended
-
Junior Paralegal – Personal Injury Litigation
Chicago, IL
Job Title: Junior Paralegal – Personal Injury Litigation Industry: Law Firm Location: Chicago, IL Assignment Type: Direct Hire Pay: $60,000–$65,000 annually Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 100% On-Site Benefits: This position is eligibl...
Recommended
-
Regional Manager - Restoration
Cleveland-Elyria-Mentor Metro Area, Ohio
Position Title: Regional Manager Industry: Restoration Services Location: Cleveland, Ohio Compensation: $120,000 - $140,000 / Annual base salary + bonus Benefits: This position is eligible for medical, dental, vision, life, and 401(k). A growing proper...
Recommended
-
Branch Manager
Bethesda Metro Area, Maryland
Position Title: Branch Manager Industry: Restoration Services Location: Silver Springs, MD Compensation: $120,000 - $140,000 / Annual base salary + bonus Benefits: This position is eligible for medical, dental, vision, life, and 401(k). A growing prope...
Recommended
-
Facilities Manager
Schaumburg, IL
Job Title: Facilities Manager Industry: Association / Nonprofit Location (city, state): Schaumburg, IL Assignment Type: Direct Hire Pay: $85,000–$90,000 annually Work Schedule: Monday–Friday, 8:00 AM–4:30 PM | Fully onsite Benefits: This position is el...
Recommended
-
Project Coordinator
Denver Metro Area, Colorado
Title: Project Coordinator Industry: Transportation Location: Arvada, CO Assignment Type: Direct Hire Pay: $65,000–$75,000 / Annually Work Schedule: Monday–Friday, 7:00 AM–3:30 PM | 100% Onsite Benefits: This position is eligible for medical, dental, v...
Recommended
-
Branch Manager
New York City Metro Area, New York
Branch Manager, Facilities Services Location: Long Island, New York Compensation: $140,000 - $170,000 base + performance bonus Type: Full-time, direct hire About the Opportunity Addison Group is partnering with a leading national property restoration c...
Recommended
-
Office Coordinator
Hutchins, TX
Job Title: Office Coordinator Industry: Manufacturing / Industrial Products Location (city, state): Hutchins, TX Assignment Type: Direct Hire Pay: $60 -$65,000 annually Work Schedule: Onsite Monday-Thursday | Remote Friday | 8:00 AM-5:00 PM Benefits: T...
Recommended
-
Customer Service Manager
Okarche, OK
Job Title: Customer Service Manager Location: Northwest Oklahoma City, OK Industry: E-Commerce Pay: $65,000 - $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering wi...
Recommended
-
Commercial Property Manager
Oklahoma City, OK
Job Title: Commercial Property Manager Location: Oklahoma City, OK Industry: Commercial Real Estate / Property Management Pay: $70,000-$80,000/year Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison G...
Recommended