Accounts Payable Specialist
Philadelphia, PA
Category: Finance and Accounting
Reference ID: 10063228
Shortcut: http://addisongroup.gosnaphop.com/B67gGe
Addison Group is hiring an Accounts Payable Specialist for one of our clients in Philadelphia. This role is ideal for a detail-oriented AP professional who takes ownership of vendor communication, invoice accuracy, and payment timelines.
Location: Fairmount, Philadelphia, PA (Hybrid – 2 days onsite per week)
Pay Rate: $24/hour
Employment Type: Contract-to-Hire
Start Date: Early January
Benefits: Medical, Dental, Vision
Job Description:
The Accounts Payable Specialist will manage the full AP process, ensuring invoices are processed accurately and on time, vendor records are properly maintained, and payment issues are resolved efficiently. This role requires strong organization, follow-through, and the ability to communicate clearly with both internal teams and external vendors.
Key Responsibilities:
- Process vendor invoices from receipt through payment, ensuring proper approvals and documentation.
- Monitor invoice workflows and follow up on outstanding approvals to prevent delays.
- Maintain organized electronic AP records and ensure timely data entry into the accounting system.
- Coordinate weekly payment runs, including checks, ACH, and electronic payments.
- Handle manual payments as needed and ensure compliance with internal approval policies.
- Maintain accurate vendor profiles, including contact details, tax documentation, and payment setup.
- Serve as the primary point of contact for vendor inquiries related to invoices and payment status.
- Resolve discrepancies and respond promptly to vendor questions.
- Assist with year-end close activities, including identifying accruals and ensuring proper cutoff.
- Prepare documentation and schedules requested for annual audits.
- Support annual 1099 preparation, review, and filing.
Qualifications:
- High school diploma or equivalent required; additional accounting education a plus.
- 2+ years of hands-on Accounts Payable experience.
- Strong attention to detail, organization, and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency with Excel and accounting systems (Yardi experience preferred).
- Ability to manage deadlines and follow through independently in a fast-paced environment.
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