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Office Manager
Houston, TX
Category: Administrative
Industry: Internal
Salary: 55,000.00
Reference ID: 10010156
Shortcut: http://addisongroup.gosnaphop.com/1GhHjU
Job Title: Office Manager
Location: Downtown Houston, TX
Pay: 55K - 58K plus Bonus
Responsibilities:
· Meet and greet all visitors of office in professional and positive manner
· Answer and transfer inbound calls in timely manner, ensuring short on-hold times
· Coordinate interview rooms and testing computers to ensure short wait times
· Coordinate conference room calendars to ensure smooth scheduling across multiple groups
· Assist with inbound and outbound mail and shipments
· Verify and complete Form I-9s, when applicable
· Maintain all confidential information for candidates, including Form I-9 documentation
· Type and word-process various documents and electronic information, including fee agreements or contracts, when applicable
· Manage all aspects of the candidate onboarding process and compliance including initiation, candidate follow-up, and tracking
· Assist with the candidate timecard process including reporting, contacting candidates, and notifying recruiters
· Assist with database clean-up projects to ensure all contact, candidate, and company profiles are current
· Assist with completing unemployment claims
· Cross-train and serve as back-up for other administrative office roles, as needed
· Act as a liaison for the local teams by communicating change of process and policy updates, as well as facilitating new initiatives driven by corporate departments, such as Marketing, Learning & Development, Finance, HR, Executive Assistants, Facilities, etc.
· Coordinate group meetings; provide support for any necessary detail – scheduling, booking conference rooms, food catering, transportation, materials
· Provide any requested reporting for managers within the office
· Assist with new internal employee desk set up
· Assist with candidate care initiatives, including birthday & anniversary cards and recognition weeks (Payroll Week, Admin Day, etc.)
· Spearhead internal culture projects, especially as directed by the VAM, Marketing, or local leadership team
· Maintain a clean office environment by partnering with housekeeping, taking personal initiative, or developing a plan with the local teams
· Provide consistent communication across the office to update process changes in timely manner
· Spearhead process improvement changes within the whole office or individual teams to gain further efficiencies in workload
· Point of contact for any escalated issues among staff, verticals or vendors
· Conduct random audits to ensure consistency in our administrative process
· Maintain and order supplies for the office
· Regularly meet with Vertical Administrative Manager and local Branch Managers for any new policies, updates, or changes to any internal process
· Assist with ad hoc projects, as needed
Qualifications and Education Requirements:
· Four-year degree or equivalent
· Professional oral and written communication skills
· Organized and detail-oriented
· Proficient with Microsoft Software
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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