Executive Assistant
Philadelphia, PA
Category: Administrative
Reference ID: 10062253
Shortcut: http://addisongroup.gosnaphop.com/9MuKk2
Job Title: Executive Administrative Assistant
Industry: Professional Services
Location: Philadelphia, PA (Center City)
Compensation: $50,000 – $65,000 annually
Benefits: Eligible for comprehensive medical, dental, vision, and 401(k)
Work Schedule: Full-Time | On-Site
About Our Client:
Addison Group is partnering with our client, a well-established organization in Philadelphia, to hire a polished Executive Administrative Assistant. This is a high-visibility role supporting senior leadership in a fast-moving, professional environment. Interviews are being scheduled immediately.
Job Description
Our client is seeking an organized, resourceful Executive Administrative Assistant to provide direct support to top-level leaders. This position requires a proactive individual who can manage complex schedules, coordinate communications, and serve as a trusted professional partner to the executive team.
Key Responsibilities
- Oversee executive calendars and schedule meetings with accuracy and efficiency
- Organize travel arrangements, including multi-stop itineraries and logistical planning
- Handle incoming communication, including calls, emails, and follow-up tasks
- Maintain confidentiality while supporting sensitive executive matters
- Act as a point of contact for internal staff, board members, and external partners
- Monitor and submit expense reports and related documentation
- Assist with internal engagement activities and special projects
- Prepare polished reports, presentations, and written communications
- Maintain organized digital and physical records and filing systems
Qualifications
- Previous experience providing administrative support to executives
- Strong organizational skills and meticulous attention to detail
- Ability to work discreetly with confidential information
- Excellent interpersonal, verbal, and written communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to travel locally on occasion
- Valid driver's license required
- Bachelor’s degree preferred but not mandatory
- Professional demeanor with the ability to work independently on-site
Perks
- Competitive base salary of $50,000–$65,000
- Weekly pay through Addison Group
- Robust benefits package
- Generous paid time off
- Tuition reimbursement opportunities (offered by client)
- On-site fitness center (client-provided)
- Employer-funded wellness programs
- Long-term stability with a mission-driven organization
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin5
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