Administrative Assistant
Austin, TX
Category: Administrative
Reference ID: 10062377
Shortcut: http://addisongroup.gosnaphop.com/CDe0qa
Job Title: Administrative Assistant
Type: Contract to Hire
Schedule: Onsite, M-F, 8AM-5PM
Location: South Austin
Pay: $20 - 23/hr
Benefits: This position is eligible for medical, dental, vision, and 401K
About the Role
A well-established engineering firm is seeking a dependable and motivated Administrative Assistant to join its team. This role is ideal for someone who is adaptable, proactive, and able to learn quickly with minimal supervision.
Position Overview
The Administrative Assistant will support daily office operations, assist the inspection department, and provide high-quality customer service. The ideal candidate is organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced environment.
Key Responsibilities
- Provide administrative support to the inspection team, including scheduling and accurate data entry.
- Serve as a point of contact for clients, responding to inquiries via phone and email with professionalism and clarity.
- Support front desk operations by answering calls, transferring as needed, and assisting when the receptionist is unavailable.
- Organize, maintain, and file both physical and digital records to ensure data accuracy and easy retrieval.
- Prepare purchase orders, process invoices, and maintain accurate financial records, preferably using QuickBooks.
- Manage office supplies and maintain inventory to ensure workspaces remain fully equipped.
- Create and publish content for the company website and social media channels, including resizing and formatting images for reports and online use.
- Occasionally assist with urgent offsite tasks, such as transporting vehicles for inspections or service, with mileage reimbursed when using a personal vehicle.
Qualifications
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with Adobe required
- QuickBooks experience strongly preferred
- Strong attention to detail and high level of accuracy
- Excellent organizational skills and ability to multitask
- Professional, friendly communication style
- Self-starter with the ability to learn independently and work with limited supervision
Why This Role Stands Out
- Stable environment with exposure to multiple operational areas
- Opportunity to build versatile administrative skills
- Mileage reimbursement for any rare offsite errands
- Hands-on, dynamic daily responsibilities
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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