Part-Time Receptionist

Location: Chicago Region
Service Area: AA: Reception
Job Type: Contract

Our client is seeking a Part-time Front Desk Assistant/Receptionist for their Downtown Chicago office. This individual will serve as the face of the organization and will primarily be responsible for greeting all guests. Additionally, this role will entail a high volume of exposure to Executives and Board Members, and the desired candidate will possess a very professional, warm demeanor. The role requires excellent communication skills, and prior experience working in a professional office setting is highly preferred.

Job Type: Part-time (25 hours a week)

Schedule: Monday – Friday, 10am – 3pm

Job Duties:

  • Serve as the main point of contact and face of the organization for all clients and guests
  • Assists with coordination of meetings, conference calls, webinars and meeting logistics
  • Assists with travel arrangements and expense reports upon request
  • Assists with calendars and schedules upon request
  • Answers all incoming telephone calls, directing caller to appropriate individual or answering the inquiry by providing other information as needed
  • Registers guests in building security system
  • Greet all visitors and announce their arrival to appropriate party
  • Handles facility requests and work orders for building services

Requirements:

  • Bachelor’s Degree is required
  • 1-3 years of administrative experience in a professional environment (preferably corporate)
  • Must have excellent and professional telephone skills
  • Strong overall oral and written communication
  • Warm, concierge customer service mindset
  • Organizational skills and prior experience with scheduling
  • Ability to work on multiple projects independently
  • Strong attention to detail